Microsoft PowerPoint is used to create dynamic, multimedia presentations for professional, non-profit and personal reasons. The program is part of Microsoft's Office 2007 suite of productivity applications. PowerPoint can incorporate images, sounds, charts, graphs and even video files to make highly compelling slide presentations.
PowerPoint saves files using the .PPT and .PPTX file extensions which have become standards for the creation and sharing of slide presentations in many areas of business.
This guide assumes that you have already installed Microsoft PowerPoint or Office with the PowerPoint application and is organized into the following segments:
Opening Microsoft PowerPoint
The PowerPoint 2007 Interface: Introduction of Ribbons
Creating and Opening a Presentation
The AutoContent Wizard
Inserting a New Slide
Formatting Color and Background
Saving as a Presentation
Start grammar, comments and protecting the presentation from further editing.
With the introduction of Microsoft Office 2007, there is a new interface called the Ribbon. Some users prefer not to use it and instead use the old drop down menu system. Unfortunately, you cannot simply switch over to the old interface. However, the Ribbon can be closed if you wish and there is a quick launch toolbar that can be customized to show your most often used items.
By double-clicking on the ribbon tab (Home, Insert, etc) or right clicking and choosing minimize the Ribbon to hide or show the full ribbon. You can also open the Ribbon simply by clicking the tab for the features you wish to see.
In the screenshot above you will notice two important features of Microsoft PowerPoint 2007. The Quick Access Toolbar which can be shown either above or below the Ribbon and the Office Button which provides you with basic file manipulation options like save, open, print and send.
The new Ribbon layout has grouped features together in a fairly logical way that is meant to help you navigate them more quickly
If you wish to begin a new presentation different from the one you are looking at now you may do so by clicking on the Office Button and then choosing New and picking the type of presentation you wish to create.
Click on the Office Button
Select New or Open
Select Create (for New)
If New you will be given a choice of templates. If Open you will be able to browse to the file you wish to open
The AutoContent Wizard is not available in Microsoft Office PowerPoint 2007. Now you can simply choose the appropriate template and begin. Each template offers different themes and layouts, including most of those that existed in the AutoContent Wizard. Now you can easily edit a template's text and design, add a company logo, add your own images, or delete text or other content from the template.
There are two ways that a PowerPoint presentation can be saved now. The first is simply as a regular presentation that opens in the editor or as a slide show that only opens in slide show mode. You can also protect the presentations so that no one can change the information on it.
Click the Home Button
Choose Save As...
Choose PowerPoint Presentation if you wish to edit the file again or PowerPoint Show if you want to send the file off to others to view or to be seen only as a slide show.
In order to be sure that no one else edits the file you can click on the Review Ribbon tab and use the Protect Presentation button to lock the file down so that no one but yourself can edit the file in any way.
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