Introduction into Microsoft Publisher 2007
Microsoft Publisher and the Microsoft Office Suite of productivity applications (Word, PowerPoint, Publisher, Access and Publisher) are used around the world to create dynamic, professional-looking documents for both business and personal use. Publisher is perfect for reports, spreadsheets, charts and graphs.
Publisher saves files using the .PUB
This guide assumes that you have already installed Microsoft Publisher or Office with the Publisher application. This starter guide is broken down into the following sections. If you want to jump to a section, simply click on the link:
Starting Microsoft Publisher
The Publisher Interface
Starting a Publication
Opening Pre-Existing Publications
Pack your Publication to Take to Another Computer
Set up a Publication for Commercial Printing
Beginning with Microsoft Publisher
After you have installed Microsoft Publisher, you will have two ways in which you can open the program. You will have an icon on your desktop and/or quick launch bar and you will be able to navigate to it from your start menu. Depending on whether you used the default installation options you will generally find the Microsoft Office and Publisher applications in:
Start → All Programs → Microsoft Office (or there will be a Microsoft Publisher icon in All Programs)
With the introduction of Microsoft Office 2007, there is a new interface called the Ribbon. However, Publisher was not graced with the new interface and maintains the old traditional pull-down menu look.
The menu layout has grouped features together in a fairly logical way that is meant to help you navigate them more quickly
- File – File manipulation, saving, opening and printing.
- Edit – Copy, paste, edit, replace, find undo and redo.
- View – Controls for the layout of the program itself. What toolbars to show and what icons to show on them.
- Insert – Where to go to insert all forms of data including images, clip art, pages, page numbers and other data objects
- Format – The place to set, edit or remove text formatting along with page backgrounds, themes and font styles and colors.
- Tools – A variety of things are here including Spelling, language, graphics, mailing and other non-page editing features.
- Table – Add, delete, edit tables, cells, columns and rows. Edit borders and backgrounds.
- Arrange – Grouping and placement of data layers on the page for visibility, etc.Window – For working and manipulating multiple windows of the program
Starting a Publication
When you first open Publisher you'll get a choice of what kind of publication you want, from a simple blank page to a completely styled and themed calendar or catalog. The Getting Started Wizard presents you with all of the available options including your own personally created templates.
- On the File menu, click New (Alternatively Ctrl-N)
- Choose the type of publication you would like to begin.
- If desired you may customize some features before creating it
- Click Create
Opening pre-existing publications
- On the File menu, click Open (Alternatively Ctrl-O)
- Browse and click on the publication you would like to open.
- Click Open
The Objects Toolbar
Much like other applications Microsoft Publisher 2007 has a quick sidebar called the Object Bar which offers you a range of commonly used tools so that you can quickly manage your work and switch between them (see image left). The default icons on the bar are:
- Select Objects – A standard cursor that allows you to move and select objects and areas on the page.
- Text Box – A quick tool for dragging open a text box and typing into it.
- Insert Table – Instead of using the pull down menu you can use this tool.
- Insert Wordart – Quickly add some fancy text to your page
- Picture Frame – Allows you to quickly insert an image, clip art, scanned image or an empty picture frame
- Line – The tool to draw a straight line on the page.
- Arrow – The quick tool to create an arrow
- Oval - The quick tool to create an circle or round object
- Rectangle - The quick tool to create a square or oblong object
- Autoshapes - The quick tool to create a variety of shapes
- Bookmark - The quick tool to create a bookmark
- Design Gallery Object - The quick tool to insert an object
- Item from Content Library
The last icon allows you to insert new icons onto the bar which you use commonly and do not want to go search for in the menu all the time or do not know the keyboard shortcut for.
Pack your publication to take to another computer
- On the File menu, point to Pack and Go, and then click Take to Another Computer. The Pack and Go Wizard takes you through each step of the packing process. Click Next to move to the next step.
If you haven't saved your publication already, the wizard will ask you to save it
- If you're putting your files on an external drive, on a network, or on your computer's hard disk, click Browse, choose the drive and folder you want, and then click OK
- Click Next
- To embed TrueType fonts and to create links for embedded graphics, click the options you want and add a check mark. OR To not include linked graphics, click to remove the check mark.
- Click Next
- Click Finish
- In Publisher cannot find a linked graphic while packing your publication do one of the following:
Insert another disk if Publisher prompts you, and click OK. Remember the ordering of your disks for when you unpack them
The package will be a .Zip file, a compressed file archive. You will need a program (like Quickzip or Winzip) to open and unpack it.
- Click Retry after you insert the disk or CD-ROM containing the original graphic into the appropriate drive.
- Click Skip to leave the current link and replace the graphic later
- Click Browse to locate a graphic that has been moved or to select another graphic and link it.
Set up a publication for commercial printing
- On the Tools menu, point to Commercial Printing Tools, and then click Color Printing.
- Under Define all colors as, click Spot colors.
- Publisher converts all colors in your publication to spot-color inks, which are listed in the Inks tab. You can change, duplicate, or add new spot-color inks as desired.
- When you change a spot-color ink, you replace it with another ink, which you can choose from the PANTONE MATCHING SYSTEM or the Microsoft Windows color palette, or define using the the RGB, or HSL color model.
- In the Inks tab, click the arrow next to the spot-color ink you want to change, and then click Change.
- In the Change Ink dialog box, select the spot-color ink you want, and then click OK.
Note: When you switch your publication to spot-color printing, any color schemes (color scheme: A predefined set of harmonized colors that you can apply to text and objects. Text and objects with an applied scheme color will change automatically when you switch to a new color scheme or modify the current color scheme.) you have will be lost.
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