Accounting Tip: Speed Up Year-End Procedures with a Robust PDF Converter

accounting toolsWhile most people are wrapped up in Christmas preparations, professionals like accountants and bookkeepers are preparing for the year-end reporting procedures. With the year coming to its end, there are financial reports that need to be produced. Closing a year is a demanding task and it is especially frustrating because of a heap of documentation that must be prepared.

In order to perform a year-end closing procedure, a business needs to file numerous documents such as general ledger, balance sheet standard, statement of cash flows, inventory valuation summary (if applicable) and profit & loss standard (Income statement) for that year. Preparing all those documents can be a daunting task for most people, excepting savvy finance professionals armed with the right document management tools. One of the primary tools in an accountant’s toolbox is definitely a professional PDF Converter software. The PDF is an often used format for reporting purposes. Because of this, a robust PDF solution like PDF Converter Elite can speed up and simplify your financial reporting in multiple ways. Let’s explore at least five of the most used ones in accounting reporting:

 

Extract Accounting Data from PDF

To update the general ledger and prepare all the finance reports for year-end accounting procedures, you need data. Chances are that you have lots of accounting data locked inside PDFs. If you want to edit or analyze that data, you need to extract them into an editable format like Microsoft Excel or Word. A comprehensive PDF Converter Elite offers not only simple conversion from PDF to Excel, but also a number of advanced conversion options such as the ability to activate rows to columns. This feature enables you to turn all information from one row into column and make it more visible for comparison, analysis or better data presentation.

pdf to excel advanced options

Furthermore, if you want to extract only certain parts of your PDF record, let’s say only liabilities accounts, you can use advanced selection options and convert only hand-selected data, pages or a page range.

pdf selection options

Then, it also offers you the ability to choose among multiple editable formats to convert your data into.

pdf conversion output formats

For example, sometimes it’s more efficient to convert your cash flow statement into Word, rather than Excel. In that way, the table retains its original format and you don’t need to worry if your rows and columns fit the right entries.

pdf to docx conversion

 

Watermark Your PDF Documents

With all these reports to prepare for the year-end procedure, it usually takes more than one person to produce and check all the records before the closing is performed. It also requires the set of values and closing rules are defined and identified. In order to do so, you can use a stamp (watermark) as a tool for identifying every rule. For instance, you can mark your general ledger periods closed by putting a watermark “CLOSED” on the document itself.  You can add both watermark text and image, and you can remove it after you run the closing request.

PDF Converter Elite enables you to watermark your PDFs with text and/or images. For example, you can stamp all your PDF reports with your company logo as many companies choose to.

add stamp to pdf

Convert Multiple Financial Documents at the Same Time

To save time and boost your productivity even more, you can batch convert multiple documents at the same time. Simply start the PDF Converter Elite, click the Batch conversion icon on the toolbar and add all the PDFs you need to transfer to Excel, Word or some of the other available formats. You can even specify the exact folder into which you want to save all output documents, click the button Convert and in a few moments start editing them, without going back to your PDF Converter and converting those documents one by one.

 

Create Secure PDF Reports

If you want to control how others view and use your documents, you can use PDF Converter Elite to create secure, password-protected PDFs. You can allow or disallow printing, copying and pasting and even modifying your PDF files. This is the best way to make your financial snapshot protected and decide who can see your company’s net income or other confidential data.

control pdf security

 

Turn Files to PDF without Opening Them

If you need to convert only one document to PDF, you can directly print it to PDF using PDF Converter Elite’s virtual PDF printer without opening the program. That is yet another time-saving feature that can speed up your reporting and boost overall productivity.

print to pdf

Conclusion

As you can already see from the above, a comprehensive PDF Converter can help you maintain control over the whole reporting process and make your accounting year-end procedure painless and efficient. But, with PDF Converter Elite 3, you can do more than that. For example, you can make edits to your PDFs even without converting them. Its PDF editing features enable you to merge, split, bookmark, resize PDFs, and so on. To explore all its features, you can download it and try for two weeks without any cost.

How to Make Math Learning Fun with Microsoft Office

microsoft office math resourcesGood teachers are always striving to make their lessons and subject matter more fun, interesting and easy to learn.

One of the most dreaded school subjects for many children is math. Most math teachers have a hard time getting their pupils and students interested in this subject. However, math educators of modern, digital age have a huge advantage over their colleagues who taught children in the age before Internet and advanced technology.There are so many tools and websites today that offer all sorts of math aids to make math entertaining and easy to grasp. For example, colorful worksheets, flash cards, games, and more visual and other aids.

One such tool that many educators have sitting on their computers is Microsoft Office. Although Word, Excel, PowerPoint or OneNote may not be the top choice that comes to mind when you need to prepare math learning materials, Microsoft Office provides pre-designed templates that you can use for quick preparation of fun math aids. Unlike traditional math assignments that often seemed scary and too challenging for students, these templates can help you make the challenge look like a game, and we all know that learning through game is the quickest way to learn.

Here are the math related templates in the most popular applications included in MS Office. You can download and adapt them to your needs.  Continue reading >>

13 Inspirational Pinterest Boards for All Things Halloween

Halloween is just around the corner and you haven’t even started your preparations? That’s very unlikely, since there are pumpkins, spiders, black cats and “boo’s” in all forms, colors and shapes scaring us from almost every window shop, and reminding us that it’s time to get ready for what’s probably the most entertaining holiday in a year.

However, if due to a hectic schedule you really are behind with the Halloween warm-up, and don’t really know where to start your search for original costumes, home decorations, gifts and food, don’t get scared yet! Thinking about you, we went straight to one of the best sources of creative ideas on the Web – Pinterest, and did some research for you. We hope our collection of 13 inspirational pinboards with all things Halloween will come handy. Everything you need for this year’s horrendously fun October 31 is waiting for you in there!

halloween ideas pinterest boards

Continue reading >>

How to Calculate Profit in Excel

As most of you know, Microsoft Excel can be a very powerful bookkeeping tool for anyone running a small business of their own. It enables users to easily and effectively keep track of money coming in and leaving the company with easy-to-follow spreadsheets and formulas that are very simple to use when calculating profits and expenses.

Here is a quick guide for putting together a spreadsheet for calculating profit.

Create a table to include the following values: Income, Expenses, Profit, and Percentage. Fill in the Income and Expenses columns.

Once you have done that, you can select the currency you are working with on the ribbon.

bookkeeping tips Your table should now look something like this:

bookkeeping tips

To get your profit, enter the formula “=a2-b2” into the c2 Profit cell.

bookkeeping tipsOnce you have received your profit amount, drag the corner of the cell to include the rest of your table.

bookkeeping tips

In order to get your profit percentage, enter the following formula into the blank cell under Percentage: = c2 / a2.

Continue reading >>

How to Create Thematic PDF Photo Albums from Instagram Photos

convert instagram to pdf albumInstagram, thanks to its widespread popularity among smartphone and tablet users, has become a treasure trove of amazing images showcasing special moments in our lives. As the vacation season is drawing to an end, chances are many of you have your Instagram accounts stacked with beautiful albums full of vacation photos – exotic beach escapes or crazy beach parties with your friends, breathtaking places around the globe, backpacking through Europe, captures of funny moments with your kids on a family camping trip, and so on.

Although Instagram provides a great way to share those memorable moments with your family, friends and virtually anyone else, there are occasions when a more traditional, PDF photo album better serves a purpose. It has multiple advantages like:

  • - PDF photo albums can easily be printed and shared in the most traditional way. Printed PDF album is a great gift for grandpas and grandmas!
  • - PDF albums can be enjoyed without an Internet connection, on any device, running on any operating system.
  • - PDF format is great for archiving and making backups of important files, such as vacation and family photos.

But is it actually possible to create a PDF album from Instagram photos? Continue reading >>

5 Tips For Environmentally Friendlier Document Printing

eco-friendlier printing tipsOnly the page that doesn’t get printed is eco-friendly or green.

In reality, however, this level of eco-friendliness and sustainability has yet to be achieved. Many of us, especially businesspeople and college students, can’t always avoid printing – no matter how environmentally conscious we are. However, we can all print less if we put our minds to it. To help you do that, we have prepared five actionable and easily implementable tips for environmentally friendlier document printing. Continue reading >>

25 MS Office 2013 Templates for Running your Small Business Effortlessly

ms office 2013 business document templatesRunning a small business by yourself is no small task, and small business owners need all the help they can get. Thankfully, organizing your business does not have to be that hard if you are a Microsoft Office user.

Microsoft offers a huge amount of free templates for its 2013 Office suite that can make running and organizing your business a much easier process. Here are 25 great Microsoft Office templates to check out if you need some help keeping all of your business-related data in order.

 

1) Meeting Agenda Template

meeting agenda office template

This is a great template for Microsoft Word that allows you to effortlessly plan out the agenda of a business meeting. You can quickly note all of the topics that you need to discuss at the meeting and share the agenda with everyone who will be in attendance so that they can prepare for the meeting ahead of time. Continue reading >>

7 Great Google Add-Ons to Use When Applying for Jobs

If you’re in the process of looking for a job, there’s a good chance that you are struggling with putting together all of the elements you are going to need to create a strong job application.

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Not only do you have to create a resume that is informative, well-presented and unique, but you are also probably spending a lot of time thinking about and writing cover letters, seeking out letters of recommendation, sprucing up your portfolios and whatever else you need to make a good case for yourself when applying for a position.

One of the most important aspects of this preparation process is to make sure that all of your materials look great and are presented in the best possible way. If you are student fresh out of college and looking for your first real place of employment, then you probably don’t have a lot of money to spend on productivity apps and software that can help you to create these documents.

Thankfully there are free alternatives. For example, you can use the Google Docs suite instead of Microsoft Office to create resumes and cover letters. And on top of that, Google has creative a bunch of great add-ons for Docs that can help you to create professional-looking and compelling job application documents even when you are working with no budget at all.

Here are some great Google add-ons to check out if you are looking for tools to make your job applications shine in order to get you your dream job.

Template Gallery

template_gallery

Just like Microsoft Office offers a lot of great template for getting started when creating professional resumes, CVs and cover letters, Google offers some great ones as well. This template gallery offers a huge variety of fantastically designed templates that can get you started when trying to put together a neat and professional-looking job application.

ProWritingAid

prowriting_aid

If your writing skills are not up to par with the skills presented in your resume and you don’t want your mediocre writing to ruin your chances of getting a job, this is a great tool to use. It allows you to improve your writing by showing you mistakes that you make. It helps you to avoid redundancies and clichés in your writing while helping you to brush up on grammatical mistakes and much more.

Thesaurus Continue reading >>

How to Track Financial Data from Web in Excel 2013 Spreadsheets

import data from web in excelAnyone who works in the financial industries knows the importance of keeping good statistics. More likely than not, you are using a spreadsheet program on an everyday basis – most commonly, Microsoft Excel.

Excel has a great feature for importing financial data that and stats that you find online into your own spreadsheet and tracking data from Excel itself. This comes in very handy for anyone who works with stocks, currencies or any other type of constantly fluctuating data. With this Excel feature, you are able to not only import data you find online, but also set it up to automatically refresh these statistics within your spreadsheet whenever they change.

Here’s a step-by-step how-to guide at how to do this if you have the latest version of the Microsoft Office suite and are using Excel 2013.

Once you open your Excel spreadsheet, go to the Data tab and click on “From Web.”

import data from web in excel

Enter the URL from which you want your data to be taken in the line on top of the window that says “Address” and then click Go. Continue reading >>

Top 7 Paperless Alternatives to Printable To-Do Lists

printable to-do list alternatives If you want to remember to do something, you had better write it down. This is especially true when it comes to our daily chores, tasks and all other to-do’s that just seem to keep piling up and coming down on us. One has to remember all sorts of dates like anniversaries and birthdays, groceries and other items to buy, an ever growing number of assignments and tasks to accomplish at work as an employee and a team member, and the list goes on and on. Most of us find it hard to keep up with all these responsibilities without a sort of to-do list that helps us get things done on daily basis. Some prefer to scribble down their chores and tasks on a piece of paper, while others, mostly business people and employees, have long preferred neatly typed and printed assignment lists. However, we all know that paper is very expensive in terms of environment sustainability. Thankfully, technology offers solutions and a really wide array of alternatives to printable to-do lists. It’s all a matter of finding and choosing the most suitable one. Let’s then inspect some of the best available free ones out there, for desktop and mobile productivity. Continue reading >>