How to Create an Excel Timeline for Your Next Project

Being a project manager involves a lot of multitasking and responsibility. To stay on the right track and make sure the project flow goes smoothly, project managers rely on technology, not just on pen and paper. Taking notes, creating alerts and reminders are just some of the things that most project managers deal with using technology. In addition to that, creating project timelines gives them an even clearer picture of the project’s progress. While a timeline can be of much use when it comes to better organization, with all their daily activities and extraordinary tasks that come up, project managers don’t have so much time to spare on technicalities (e.g. learning how to create a timeline). For example, as a project manager, you are probably skilled with MS Excel, but it doesn’t necessarily mean that you have time to learn all these Excel tips and tricks by yourself. For that reason, it can be less time consuming to consult some of these straightforward Excel tutorials that give you clear instructions on making a perfect Excel timeline for your next project.

To create such an Excel timeline, just keep reading and follow these steps.


How to Start Creating an Excel Timeline?


Run Excel and click on the SmartArt from the Insert tab.


excel smartart


The SmartArt graphic window will show up where you can choose the type of Process. There are many types of processes you can choose from, such as Continuous Arrow Process, Staggered Process, Circle Arrow Process, Basic Bending Process, Converging Arrows etc.  In this example, we’ll choose the Basic Process.

smartart tools


Once you select the process, click OK. A timeline graph will appear in the spreadsheet and you will be able to enter the text and to change the size of the text box.


make excel timeline


If you want to add more boxes (shapes), you can easily do that by clicking on the existing timeline exactly on the spot where you want to add an additional shape. Then click on the Add shape before or Add shape after in the SmartArt Tools Menu, the Design tab.  You can also move entries if you click on an entry and then drag it from one place to another.


edit excel timeline


Change the Look of Selected Shapes Only


Click on the Format tab which is next to the Design tab in SmartArt Tools.  First select the shape you want to change and then click on the Shape Style you want to apply. In addition to that, you can change the color of the shape fill and outline. Furthermore, you can add special effects to the selected shape.

excel tips


If you want to change the angle of a specific page, in the same Format menu, at the right side, you can click on the Rotate button. There are options to rotate right or left, to flip vertical or horizontal.


Improve the Whole Excel Timeline Layout


If you don’t like the default layout of your Excel timeline, you can change the whole layout. By applying these settings, your timeline will be turned from basic to more complex or visually appealing. In the example below, the alternative flow layout is shown.


excel timelines


After you have finally chosen the look of your timeline, you can tweak it even further and make it more visually attractive. For instance, you can change the color of the whole Excel timeline. Next to Create Graphic and Layout tabs in the Design SmartArt Tool, you can find the tab for changing colors.


change color in excel


In the image above, you can see a new version of the same timeline, turned from blue to orange. Next to Change Colors button, there is an additional set of options, a wide range of styles you can apply to your timeline.


Change The Format of Your Text


Apart from Design menu in SmartArt Tools, there is also a Format menu which gives a totally new look to your text, the actual content of your timeline. In the middle tab WordArt Styles you can find all you need to change the look of your text. For instance, you can change the color of the text fill or the text outline. What is more, you can add special effects to your text, like shadow, glow, 3-d rotation, reflection etc.


excel text effects


So, How Does It Seem?


Whether you are very skilled at Excel, or you just know the basics of it, by following these easy steps you will be able to make an Excel timeline tailored for your needs. Why download Excel timeline templates like everyone else, when you can be original and create your own piece of spreadsheet art? At the end of the day, you are a project manager and you are expected to show off your best skills.


PDF Converter Wins Collaboration Software Awards From FinancesOnline

We have some very good news to share with our users. FinancesOnline, a popular SaaS directory and B2B software review platform recently featured our online service for PDF to Excel conversion. The team of experts behind the review also decided to distinguish us with two prestigious industry awards.

convert pdf to excel

Just recently, we were informed that a group of SaaS and B2B experts gathered to evaluate PDF Converter’s performance, and decided our product delivered user experience worth their official recognition. Based on their observations, PDF Converter won the 2016 Great User Experience Award, and was also distinguished with the Budget Friendly Award for providing outstanding service and out-of-the-box user experience for free. Both awards were merited in FinancesOnline top collaboration software category.

Experts took into consideration the fact that PDF Converter Online is a free tool, which nevertheless makes important PDF to Excel conversions much simpler, accurate, and more reliable. According to the review team, users appreciate the fact that conversion is smooth, and requires nothing more but their email addresses to which converted documents are sent. To make things even better, our platform can be accessed directly in a web browser, and users love the fact that we don’t expect them to download or install any software. In the eyes of FinancesOnline experts, that was an imperative and critical factor to declare us suitable for their quality awards.

We are proud to be the developers of such a helpful and well-known service, which has now been recognized by even more reputable experts. As a sign of gratitude, we will continue doing good work on providing our users with easy conversion tools, and help them accomplish their goals in an even simpler way.


Must-Have Tools for Retail Managers

tools for retail managers


Being a retail manager is a stressful job, because supervising retail outlets includes a wide range of responsibilities that require having various skills. While you are taking care of the staff and their performance, you are managing the financial records and budgets at the same time, you are overseeing stock prices, but you are also taking care of your customers.

If you are a retail manager, you probably have a set of professionals skills required for that job, but no matter how organized and experienced you are, you may probably find your day-to-day activities pretty demanding and time consuming.

With technology becoming a part of every aspect of your life and work, you shouldn’t think twice before you embrace it and see how technology can help you with retail management.

So here are the tools that can help you out in everyday retail management:

ShiftPlanning is a cloud-based workforce management tool that makes shift scheduling hassle-free and keeps track of your employees’ attendance. It prevents you from having uncovered shifts and gives your employees an option to collaborate among themselves and change shifts according to their needs.

Skype is a well-known tool for business and personal communication. It definitely deserves to be a part of your recruitment toolbox because it saves you time and money- you can organize remote interviews and finish your recruitment with ease.

No matter how authoritative you might be, your employees can sometimes get too comfortable and it won’t be possible to supervise them all around the store. That’s why you need a tool that can track the work of your employees. There are a lot of employee tracking tools on the market, and one of them is TrackSmart which helps you keep track of “no-show’’ employees or those who are always late.

Another tool that works in the cloud and it is widely regarded in retail industry- Vend. Vend is designed for all kind of retailers, and it makes your stock management and reporting easier. It can be easily integrated with the leading ecommerce platforms and share the inventory and sales data in real time.

PDF Converter Elite is a tool you need for managing your paperwork such as quality reports, discount sheets, item stock lists, wholesaleorder forms, inventory lists etc. As most of those documents are sent and saved in PDF, the problem arises when you need to add more data in your document. So next time you want to edit your quality report in PDF, try converting it to editable MS Office formats.

RetailNext is a tool for all retail managers who are ambitious and care about the latest trends. It gives insight into every aspect of retail business and helps you have better retail experience.

MS Word Tips of All Time

Every then and now a new MS Office version comes up and it is usually followed by some totally refurbished features. As promising as it seems to have a new set of text editing options, it can be very time-consuming to get accustomed to new MS Word options because it implies learning totally new MS word tips. And with every new feature showing up, you may forget some features from the old versions of Microsoft Word. On top of that, a new MS Word version can have different user interface and you may easily get confused about how to use a certain option.Although you cannot use all features from all the different versions, some of them are actually available in all MS Word versions.

So here are some of the MS Word tips you can always rely on:


Customize the Quick Access Toolbar

ms word toolbar

This is one the evergreen MS Word tips used for saving toolbar settings, so next time you reinstall Windows, you don’t need to waste time and set up your preferred Toolbar options again. Just click on the File menu and then on the Options button. On the left side of that pop-up window you will see the Quick Access Toolbar. You can choose commands from the left side and add them in your customized toolbar panel on the right side, by clicking on the Add button. What’s more, you can save those settings as default setting for all documents, or only for a specific document. Finally, just click on the Export button to save your settings somewhere safe.


Set up Page Numbering


When dealing with multi-page documents, you might need to set up different page numbering than the one that is used by default. You may want to skip the page number on the introduction page, or you may have different chapters that will be numbered separately. In such cases, you will need this Word tip.

ms word tips

To open this Page Setup window as shown in the image above, you need to click on the Page Layout tab and then on the very small “arrow” button in the right bottom corner of the Page Setup section. Once you have this window opened, you just need to click on the Layout tab and tick the box Different first page in the Headers and Footers section.


Set up Preferred Paste Options


You may already know how frustrating it can be to copy paste some content in your working document, especially if it doesn’t fit the font and formatting settings you have already chosen. For that reason, setting up paste options can be a useful MS Word trick to know.

Go to File menu, and when you click the Option button, you will see Advanced options section. There you will find the Copy, Cut and Paste section you need. To adjust your settings according to your need, first untick the box Show Paste Options button when the content is pasted. Then choose how you will paste your content from the four drop down menus above.

ms word help

Format the Paragraph with the Hanging Indent


Chances are you have never used this option before. It makes your paragraph look different because the first line of the paragraph is not dented but all the other lines are. To make your paragraph look like that, first you need to select the paragraph you want these settings to apply to and then to click on the “arrow” button at the right bottom of the Paragraph section, in the Home menu. The Paragraph window will pop up as shown in the image below.

ms word tutorial

In the left tab of the window, Indents and Spacing, you will find a Special drop down menu where you can choose the Hanging option. Now set up the measures in the Left menu, how many inches your paragraph will dent and finally click OK.


Adjust Headings Font Spacing

When writing a headline, you may find it frustrating if your headline is too long and cannot fit into one line. To make sure your headline doesn’t carry on into the second line, you can condense spacing and set up the font scale. To do so, select your headline and choose Font options from the right-mouse click menu. The Font window will show up and for this purpose you will need the second tab, Advanced. Now take a look at this image below.

word tricks

In the Character Spacing set up the scale percentage and choose the spacing to be condensed. Once you are done, just click OK.

These are some MS Word tips that are applicable to every MS Office version. While acquiring new MS Word skills, don’t forget to adopt some of these classic ones that will be of use for all time.

Online Tools That Every Millennial Should Have to Manage Their Investments

tools for millennials

Have you already heard of the term millennial? Maybe you haven’t, even though you are a part of it – the generation of those born between 1982 and 2004, in the era of digital. That’s why millennials are often closely related to technology and social media. Technology is a part of every aspect of their lives, both personal and business.

Given the fact that millennials rely on technology so much, they certainly benefit from the fact that over the years numerous tech tools have been created for practically every task you can imagine. Whether you need a tool for teachers, students or for personal finance, you can find a wide range of suitable programs. With so many tools on the market, tools for investment make quite a portion of them.

Millennials interested in stock market also use technology for their money investing activities. So here are some tools that can help millennials in investment monitoring. Continue reading >>

21 Online Tools to Help Teachers Make Lectures More Creative

Being a teacher today is not an easy job. It was almost certain that with the rise of technology some parts of the traditional educational system would change, and they have. In today’s digital world, teachers need to constantly engage their students to attract their attention since they are spending more time on mobile phones, tablets and are generally not interested in classical lectures. It is harder than ever, and teachers need to struggle to keep the students’ attention during lectures, because old methods of teaching are simply not interesting any more.

The reason this is happening is because students nowadays rather spend time using gadgets and software tools than writing and reading in a traditional way, and what is more important, they love the new technologies. Since they can get an answer to any question with a single tap on their phones, listening and paying attention to the same old classes can be exhausting.

As an answer to the students’ needs and wishes, teachers need to adapt to these changes, to find new and interactive ways of teaching that students will find amusing and stimulating. If teachers want to remain memorable and pass on valuable knowledge to their students, they need to modify their lectures to make them engaging and effective. And that can be done easily.

teaching tools

Here we present a list of 21 tools that will help teachers create more interesting lectures.


  1. Animoto: helps teachers easily create amazing video lectures that students will love. It is convenient for the classroom or any other presentation meeting.
  2. Socrative: An Interactive tool that teachers can use to get in touch with their students, prepare educational exercises, track progress or give grades. This tool is also ideal for making polls and quizzes.
  3. Prezi: A very neat presentation tool that helps you create, edit and share your unique and visually stunning presentations. If you are too busy to make presentations, there are multiple Prezi templates you can reuse.
  4. Quizlet: It allows teachers to work in a collaborative classroom, and make interactive games and educational tools that will make the students feel special. It is very simple to use, you can create your own content or you can use one of 125 million study sets.
  5. Go!Animate: is a video creation tool that can help you easily create custom, fun, personal or professional animation videos that will hold your students’ attention. It enables you to create videos in a safe online environment, to limit the video distribution to specific student groups, and to moderate the video before it becomes visible to the group. Continue reading >>

A Special Tax Day Announcement- PDF Converter Elite 4 is Now 20% Off

tax day

The tax season is wrapping up and some of you may have already finished your taxes–and some of you may have yet to even start on them.

Whether you are an accounting professional or a tax preparer, you’re probably buried in bank statements, tax invoices, and tax return papers. We know how daunting it can be to manage your documents, especially if you need to edit a bank statement or a tax form and they’re locked in PDF.

As a way of helping you out, we’re offering a 20% discount on our flagship product, PDF Converter Elite 4! Continue reading >>

15 Excel Templates for Small Business Budget Management

excel budget templatesMicrosoft Excel has long been known as one of the best office tools for organizing information and analyzing data. It has long been a staple of every business, big or small, and continues to be one of the most popular tools that companies use to balance their budgets, keep track of expenses and profits, and a whole slew of other important data related functions related to not only organizing relevant business data, but also presenting it to others. Excel also offers a variety of great templates that conveniently help you organize the data you need to store, present or calculate, and many of them can come in very handy to small business owners who don’t have time to waste or workers to spare.

Here are 15 excellent Excel templates that will help any small business owner keep track of expenditures, income and all other budget-related data.

1) Business Budget Template is one of the more basic, but still very effective ones for organizing your company’s budget. Enter all expenses and income by category to know at all times how you are doing financially and whether you need to make any adjustments.


Continue reading >>

How to Convert a SWF File to PDF

Although there is probably no such computer user who has never heard of Word or Excel file, there are a probably a lot of them who have never heard of SWF file format. This extension stands for small web format and it is usually known among people who deal with multimedia and vector graphics. SWF is actually an extension for a Shockwave Flash file format owned by Adobe. As SWF files contain sound, video and vector based animations, they can be viewed in a web browser with the Flash plugin.

For the same reason that MS Office users convert Word and Excel files to PDF, SWF users also sometimes need to turn their videos into PDF. That can be a tricky thing to do, since most of the regular PDF converters can only deal with text documents and not with videos. Luckily, there is a solution for converting a SWF file to PDF and chances are you have never heard of it before.

If you follow these easy steps, you will get your PDF in just a few clicks: Continue reading >>

How to Extract Table from a PDF

Being a regular Excel user implies coping with table structures and pie charts for the sake of better data visualization. No matter what type of data you are working with and what its purpose is for you, business or personal, being skilled at making functional Excel tables can make your job or personal life easier, and your data neater and better organized. Working with Excel spreadsheets is usually closely related to working with PDF files – as you all know, the PDF format can be the right choice if you want to preserve your data and not worry if the person you want to send your worksheets to will accidentally alter important information from your document. That being said, your Excel skills alone are not enough, and sooner or later you will need to put your PDF conversion skills to test.

Converting PDF to Excel is probably something you may have some experience with, as there are quite a lot of PDF conversion tools on the market that actually do the job instead of you. But, you cannot expect those tools to help you in every situation, especially when you are dealing with complex PDF tables or you want to extract only a specific table from your PDF. In that case, you will need to learn this extra skill – data extraction. Are you ready? Continue reading >>