Microsoft Word 2007 Starter's Guide

Introduction to Microsoft Word 2007

Microsoft Word and the Microsoft Office Suite of productivity applications (Word, PowerPoint, Excel, Access and Publisher) are used around the world to create dynamic, professional-looking documents for both business and personal use.

Word saves files using the .DOC and .DOCX file extensions which have become standards for the creation and sharing of documents.

This guide assumes that you have already installed Microsoft Word or Office with the Word application and is broken down into the following topics:

Opening Word 2007
Office 2007 Interface
Creating a New Document
Formatting Text
Inserting a Table
Inserting a Picture
Inserting Page Numbers
Spell Checking Your Document
Saving as a .docx or .doc Word document

Beginning with Microsoft Word

After you have installed Microsoft Word, you will have two ways in which you can open the program. You will have an icon on your desktop and/or quick launch bar and you will be able to navigate to it from your start menu. Depending on whether you used the default installation options you will generally find the Microsoft Office and Word applications in:
word 2007 start icon

Start → All Programs → Microsoft Office (or there will be a Microsoft Word icon in All Programs)

how to start ms office word 2007

Office 2007 Interface

With the introduction of Microsoft Office 2007, there is a new interface called the Ribbon. Some users prefer not to use it and instead use the old drop down menu system. Unfortunately you cannot simply switch over to the old interface. However, the Ribbon can be closed if you wish and there is a quick launch toolbar that can be customized to show your most often used items.

microsoft word 2007 interface

By double-clicking on the ribbon tab (Home, Insert, etc) or right clicking and choosing minimize the Ribbon to hide or show the full ribbon. You can also open the Ribbon simply by clicking the tab for the features you wish to see.

In the screenshot above you will notice two important features of Microsoft Word 2007. The Quick Access Toolbar which can be shown either above or below the Ribbon and the Office Button which provides you with basic file manipulation options like save, open, print and send.

The new Ribbon layout has grouped features together in a fairly logical way that is meant to help you navigate them more quickly

Creating a New Document (CTRL-N)

  1. Click on the Office Button
  2. Select New
    You have several options depending on your install for types of documents to create. By default Word 2007 includes a Blank Document template and a Blog Post template.
  3. Select Create
insert table in Word 2007

Formatting Text

There are now two ways to format text in Microsoft Word 2007. You can simply highlight the text and a formatting mini-menu will show up or you can use the Ribbon.
  1. Make sure the Home Ribbon is opened by clicking on Home at the top of Word 2007.
  2. Highlight the text would like to format.
  3. Change the text by choosing the options from the Home Ribbon.

Inserting a Table

  1. Choose the area where you would like the table to be placed.
  2. Choose the Insert tab on the Ribbon.
  3. Click the Table icon on the Ribbon
  4. Choose the table options including how many cells or use a Quick table.

Inserting a Picture

  1. Choose the area where you would like the image to be placed.
  2. Choose the Insert tab on the Ribbon.
  3. Click the Picture icon on the Ribbon.
  4. Browse to where the image is and select it.
  5. Right click on the image to set the options including size, placement, etc.

NOTE: Once you have inserted the image the Ribbon will change to a Picture formatting tab which was not previously available (see image below).

formatting options ms word 2007

Inserting Page Numbers

  1. Choose the area where you would like the image to be placed.
  2. Choose the Insert tab on the Ribbon.
  3. Click the Page Number icon on the Ribbon.
  4. Choose the location of the page number and how to display it.

Spell Checking Your Document (F7)

  1. Choose the area where you would like the image to be placed.
  2. Choose the Review tab on the Ribbon.
  3. Click the Spelling & Grammar icon on the Ribbon.

Saving as a .docx or .doc Word document

One of the important and noteworthy changes that came with Office 2007 is the new .docx xml based file extension that is the default extension used when you save a Word document. The main problem with the extension is that it is not backwards compatible. Therefore, if you are sharing your document, people who do not have Office 2007 will not be able to open a .docx file.

Files can still be saved in .doc format however. You can see how this is done in the screenshot below:

how to save word 2007 document

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