Project Collaboration Tip – How to Keep Comments from Source Documents

If you work in a team environment, you must know how hard it can be to collaborate with your team workers. It doesn’t matter if it is a big or a small team, and how well you get along with your colleagues, it is necessary to set up some project collaboration rules in order to manage your projects efficiently.

Since there are different types or work, there are different types of project collaboration, but almost every single project is closely related to some kind of document management. Each team member is usually assigned his or her own part of the project, so one should expect no problems when it comes to data overlapping. But, as a project is coming to its close, all parts of the project need to be exchanged for evaluation or just connected as a whole.

When evaluating your colleagues’ work, it may happen that you cannot follow what a colleague has done thus far and you need an explanation. Luckily, MS Office applications have the option to leave comments, so if you’re working in MS Office, you’ll be able to see your colleague’s explanation and comments in a Word document or in a specific row of an Excel spreadsheet. That can be very useful if many people work on the same document.

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How to Use Excel: Tips, Resources, Tutorials for Every Level

We can trace Microsoft Office to the beginnings of the digital age. And it has grown since then. In the past, being skillful with MS Office programs was considered an advantage and today it is compulsory to know at least how to use Excel and Word. That’s why there are tons of Excel tips and tricks on the Internet, which makes searching for helpful material very time-consuming. But don’t give up before you have started. It is just a matter of patience and time before you learn how to use Excel in everyday and business operations. To do so, you just need to know what to look for and where.

how to use excel

Excel Tips and Tricks – Solutions to Specific Excel Problems

If you already know how to use Excel but you are looking for specific Excel tips and tricks, these are some of the blogs that give you the best insight into what you need.

My Online Training Hub is a treasure trove of free Excel tips and tricks, and tutorials on all topics from Formulas, PivotTables, charting and dashboards.

Contextures explains how to copy numbers only in Excel, how to make an interactive dashboard chart in a drop-down list or how to compare Excel worksheet values and formulas.

The Spreadsheet Guru has a wide range of Excel tips and tricks, from basic things on how to password protect your Excel file to very advanced VBA Excel functions. Here you can learn how to make your own functions or add-ins with VBA and totally extend the Excel functionality.

Clearly and Simply explains difficult things the easy way. It helps you with data visualization and data analysis by showing you how to present data in Excel. For instance, it shows you how to create Excel choropleth maps, motion charts, animated charts like gapminder, or how to make cartograms in Tableau.

Chandoo is a true gem when speaking of advanced Excel tips. If you want to become an Excel pro, this is the right place. You can learn to apply conditional formatting, perform better data analysis by making pivot tables, write and debug advanced formulas etc.

Excel y VBA is a Spanish blog for Excel users of all levels. It provides you with Excel tips and tricks, VBA exercises and different functions examples. It also provides good tips on how to use Excel in data analysis. Continue reading >>

How to Write a Research Paper with Help of These Tools

how to write a research paper

One way or another, all students need to write a research paper. Choosing the topic is the easiest part but when it comes to putting that topic on paper, it becomes tricky. From doing research and making notes, through literature management and team evaluation, to writing the thesis statement and headline, and finally checking grammar and spelling, it’s easy to conclude that it takes much time and effort to wrap up a research paper. Luckily, there are tons of tools that can help you out, so let’s get started and learn how to write a research paper:

Start with the research

Research is the most important part of every research paper. It implies a lot of creativity and consistency. There is no tool that can do the research for you, but at least some of them can help you save time and better organize the materials and information you come across. Internet libraries such as World Digital Library or ipl2 are historical databases with a lot of knowledge treasure you can find. Once you’ve found everything you need to start writing, it’s wise to have Evernote to organize your collection.

world-digital-library

Evaluate and prepare collected data

Okay, you found everything you need, so now it’s time to sort things out and see what can be used and how. Mendeley is a good reference management program for managing your literature. It makes every literature review process easier and your research more organized. Once you have sorted out your literature collection and organized your data, the next step is evaluation. For this you need team collaboration tools, because you need to get feedback from someone else, your college peer or a professor. There are really tons of such tools but Dropbox is maybe the most reliable. Dropbox keeps your research paper safe and at the same time easily accessible to other people you want to get involved in the evaluation. Sometimes you will have to make historical charts, statistical tables or any other form of data that implies using spreadsheets. In that case, Microsoft Excel is the number one choice. There is no better tool than MS Excel for organizing data, but if you prefer to put your data in the cloud, you can use Google Sheets and still do excellent work.

literature-management

How to write a research paper

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Flashback into the 80’s Office

80s-flashback

 

“The point is, ladies and gentleman, that greed, for lack of a better word, is good.”

If you remember this quote and its author then, you’re most likely an 80’s fan. The epic“ Wall Street” movie and Michael Douglas’s Oscar-winning role of Gordon Gekko, a greedy Wall Street con artist distinctively portrays the office environment and business style of the well-known decade.

The era of emerging technologies, first yuppies and spectacular financial frauds has, for better or worse, left a huge impact in history and a nostalgic sentiment in our hearts.

In the last few years, several movies following the same thematic have been released causing many of us reminisce about this time. The first thing that rings a bell is the 80’s corporate fashion which was so over the top – fluffy hairdos, suits with shoulder pads and suspenders as a must have men’s accessory. From today’s perspective, it is safe to say that 80’s may have gone but they’re certainly not forgotten. When it comes to generating new ideas and competing in creativity across industries, this retro epoch is often used as an inspiration.

For now, let’s stay on technology path and take a look at what has really changed.

Probably the most popular item in the 80’s business world was the brick phone. The first portable cellular phone, known as “the brick” was Motorola DynaTAC, a revolutionary and statement-making accessory.  At time when most people talked via landline telephones, owning this bulky device was a trait that separated business sharks from other fish in the pond. Now, 30 years later, with smartphone technology advancing each day one would consider a brick phone a toy or a collector’s item. Well, UK’s Binatone is obviously taking it seriously since they produce their own “Meet the Brick” and let you travel back in time – 80s technology world.

vintage-mobile

Another great accessory from the 80s technology was the well-known Casio calculator watch. As its name says, it was basically a digital watch with a built-in calculator. Everyone used to wear it, from academics to musicians. Aspiring businessmen preferred more advanced models that had additional functions such as phonebook and appointment reminder. The frenzy about this watch was very similar to the one about Apple Watch we are experiencing today. You can still find it on Amazon and Ebay or if you already own an Apple Watch or any other iOS device, you can download Geek Retro Calculator Watch application and  have the best of both worlds. Continue reading >>

PDF Converter Elite 4 has been Released- Find out What’s in Store for You!

PDFConverter.com is excited to announce the latest version of PDF Converter Elite. We have just released PDF Converter Elite 4, an all-in-one tool for PDF conversion and creation. With our vision in mind to provide the software appropriate for both business and personal usage, we tried to keep its simplicity and user-friendly layout, whilst improving the most used functionalities, as well as adding new and valuable features.

pdf-to-excel-conversion

Here is a sneak peek of our latest improvements:

New PDF to AutoCAD Conversion

PDF to AutoCAD is a conversion feature that you will not find in every PDF conversion tool on the market. We know how popular AutoCAD is and we provided something that will definitely come in handy when you need to recover your old PDF drawings. Continue reading >>

Top 7 Motivational Quotes for Work

We have all heard the saying “words have power”. Nowadays, we rely on technology to help us get through our work day, forgetting that sometimes all we need is a few inspirational words. Here are seven motivational quotes you should remember next time you feel blue.

aristotle quote

“The secret of business is to know something that nobody else knows.”  Aristotle

audrey hepbern quote

“Nothing is impossible, the word itself says I’m possible!”  Audrey Hepburn

motivational quote

“Those who can say it can not be done, should not interrupt those doing it.” Chinese Proverb Continue reading >>

How to Translate PDF in Microsoft Word 2013

translate pdf

Regardless of what you use PDF documents for, globalization will eventually put you in a situation where you will need to translate a PDF document into a foreign language. It may be a manual or a brochure written in a foreign language that you don’t understand, or perhaps you’ll need to translate a user guide to send to an international customer. Either way, you will want to translate your PDF document into another language without much effort. At first thought, it may seem like mission impossible but it can actually be very easily achieved. Assuming you use MS Word 2013, you can translate your PDF in Word with the following steps:

1. Right-click on your PDF file, choose to “Open with” MS Word 2013.

Open with Word

Or, open a PDF you want to translate directly from MS Word. Go to the tab File Open and choose the PDF saved on your computer, OneDrive or another place.

Open from Word

2. When you open a PDF file in MS Word 2013, go to the tab Review and choose the Translate option.

Translate document

3. In the Translator Language Options Dialog, select document translation languages (in the image below, we chose to select document from English to French). However, as you will see for yourself, the list of available languages for translation is quite extensive. Click OK.
4. In order to translate your document, Microsoft Office will send your document to its translator service over the Internet in an unsecured format. If you are OK with this, click the button Send to complete the translation (see image below).

Open in web browser

Your translated document will be shown in your default web browser.

If you want to translate just a part of the whole PDF, like a sentence or a paragraph choose Translate Selected Text option in the Step 2. You could also turn on the Mini Translator which gives you an instant translation of a chosen section.

As you may have concluded from this simple guide to translating PDFs in MS Word, you need an Internet connection to complete document translation.

The History of Cloud Accounting

Cloud computing and its benefits are already widely recognized and embraced. This infographic takes you back to the beginnings of cloud accounting. Learn how accounting found its spot in the clouds, and go through its evolution path.

The History of Cloud Accounting

Whether you are a CPA or a small business owner, be sure to stay tuned to what the future of cloud accounting will bring and to take into account the many advantages it has for improving your business.

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6 Ways You Can Use Internet to Teach Statistics

Back in the old days, statistics was considered a political science and used to describe government and political arrangements of states. Today, statistics is best known as the science of learning from data. It deals with data collection, analysis, organization, presentation and interpretation. It is applied to many different fields such as medicine, biology, astronomy, engineering, economy, marketing…etc.

Let’s face it, this sounds like a typical introduction found in almost every statistics course book or newbie learning guide. Most teachers will approve of such introduction. It offers clear facts on the meaning and importance of the subject. There is just one minor glitch. Odds are that most students will find this introduction boring. The probability of their falling in love with statistics after such introduction is very low. Of course, this is just a hypothesis, so feel free to experiment.

 

statistics

 

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Accounting Tip: Prepare a Year End Report with PDF Converter Elite

year end reportWhile most people are wrapped up in Christmas preparations, professionals like accountants and bookkeepers are preparing year end report. With the year coming to its end, there are financial reports that need to be produced. Closing a year is a demanding task and it is especially frustrating because of a heap of documentation that must be prepared.

In order to perform a year end report procedure, a business needs to file numerous documents such as general ledger, balance sheet standard, statement of cash flows, inventory valuation summary (if applicable) and profit & loss standard (Income statement) for that year. Preparing all those documents can be a daunting task for most people, excepting savvy finance professionals armed with the right document management tools. One of the primary tools in an accountant’s toolbox is definitely a professional PDF Converter software. The PDF is an often used format for reporting purposes. Because of this, a robust PDF solution like PDF Converter Elite can speed up and simplify your financial reporting in multiple ways. Let’s explore at least five of the most used ones in accounting reporting:

 

Extract Accounting Data from PDF

To update the general ledger and prepare all the finance reports for year-end accounting procedures, you need data. Chances are that you have lots of accounting data locked inside PDFs. If you want to edit or analyze that data, you need to extract them into an editable format like Microsoft Excel or Word. A comprehensive PDF Converter Elite offers not only simple conversion from PDF to Excel, but also a number of advanced conversion options such as the ability to activate rows to columns. This feature enables you to turn all information from one row into column and make it more visible for comparison, analysis or better data presentation.

pdf to excel advanced options

Furthermore, if you want to extract only certain parts of your PDF record, let’s say only liabilities accounts, you can use advanced selection options and convert only hand-selected data, pages or a page range.

pdf selection options

Then, it also offers you the ability to choose among multiple editable formats to convert your data into.

pdf conversion output formats

For example, sometimes it’s more efficient to convert your cash flow statement into Word, rather than Excel. In that way, the table retains its original format and you don’t need to worry if your rows and columns fit the right entries.

pdf to docx conversion

 

Watermark Your PDF Documents

With all these reports to prepare for the year-end procedure, it usually takes more than one person to produce and check all the records before the closing is performed. It also requires the set of values and closing rules are defined and identified. In order to do so, you can use a stamp (watermark) as a tool for identifying every rule. For instance, you can mark your general ledger periods closed by putting a watermark “CLOSED” on the document itself.  You can add both watermark text and image, and you can remove it after you run the closing request.

PDF Converter Elite enables you to watermark your PDFs with text and/or images. For example, you can stamp all your PDF reports with your company logo as many companies choose to.

add stamp to pdf

Convert Multiple Financial Documents at the Same Time

To save time and boost your productivity even more, you can batch convert multiple documents at the same time. Simply start the PDF Converter Elite, click the Batch conversion icon on the toolbar and add all the PDFs you need to transfer to Excel, Word or some of the other available formats. You can even specify the exact folder into which you want to save all output documents, click the button Convert and in a few moments start editing them, without going back to your PDF Converter and converting those documents one by one.

 

Create Secure year end Report

If you want to control how others view and use your documents, you can use PDF Converter Elite to create secure, password-protected PDFs. You can allow or disallow printing, copying and pasting and even modifying your PDF files. This is the best way to make your financial snapshot protected and decide who can see your company’s net income or other confidential data.

control pdf security

 

Turn Files to PDF without Opening Them

If you need to convert only one document to PDF, you can directly print it to PDF using PDF Converter Elite’s virtual PDF printer without opening the program. That is yet another time-saving feature that can speed up your reporting and boost overall productivity.

print to pdf

Conclusion

As you can already see from the above, a comprehensive PDF Converter can help you maintain control over the whole reporting process and make your accounting year-end procedure painless and efficient. But, with PDF Converter Elite 3, you can do more than that. For example, you can make edits to your PDFs even without converting them. Its PDF editing features enable you to merge, split, bookmark, resize PDFs, and so on. To explore all its features, you can download it and try for two weeks without any cost.