How to Insert PDF into PowerPoint

PowerPoint is the first choice when you need to make a presentation for business or school. It has a variety of different templates and themes for every purpose. You can use them as an outline and add information you need or you can make a presentation all by yourself. PowerPoint has a lot of different options that will enhance the look of your presentation. The Insert menu is particularly useful, because you can add different objects, images, illustrations to your presentation. The last time we talked about this powerful presentation tool, we showed you how to embed a YouTube video in PowerPoint. In this article, you will learn how to insert PDF into PowerPoint.

Compared to images and illustrations, PDF files can be tricky especially if a PDF has more than one page. In that case, only one page of a PDF can be visible. If you need to make all the pages visible, you need to split PDF into smaller, one-page documents, and then to insert PDF into PowerPoint.

On the other hand, if it isn’t important for you whether the content of a PDF is visible or not, you can display an icon instead. The icon will represent a PDF and when you click on it, the PDF will open.

But, let’s start from the beginning step-by-step.

 

Insert PDF into PowerPoint via Insert menu

 

Open PowerPoint presentation and left-mouse click on the exact area of the document where you want to insert a PDF. Click on the Insert menu in the navigation bar.

 

how to insert pdf into powerpoint

 

As you can see in the sections of the Insert menu, you can attach tables, images, illustrations, text, symbols, media, links to your presentation. In the Text section of the Insert menu, you will see the Object icon.

 

insert pdf into powerpoint

 

Click on the Object icon and then on Create from file option. To find a PDF you want to insert into PowerPoint, click on the Browse button.

When you locate a PDF file on your computer, select it with the left-mouse click and then click on the OK button.

how to insert pdf

 

That’s it. The PDF file will be visible in your presentation. If it seems too large, you can narrow it with the left-mouse click. Click on the circles, on the document edges and move it left or right. Depending on the position of the circle, you can move it right, left, up or down.

If you want to change the position of your PDF, you don’t need to delete the file and do it all over again. Just hold the left-mouse button and move the file to the preferred area.

 

Insert PDF as an Icon

 

Sometimes, the presentation won’t look good with the attached PDF on it. But if you need that file you can embed it into presentation and keep the presentation visually appealing at the same time.

To do so, insert a PDF into PowerPoint as an icon. Repeat the same process of inserting an object into PowerPoint. But when you open the Insert Object window, and browse a PDF, tick the box Display as icon. By default, PowerPoint will choose the design icon to be your default PDF reader. However, you can put any icon you want, it can be a unique image.

insert object into powerpoint

 

To change the default icon image, click on the button Change Icon. You will see a list of different icons available, but if you don’t like them you can click on the Browse button and find another icon. Have in mind the dimensions of such images, they are pretty small. When everything is set up, click OK.

 

Another Way to Insert a PDF into PowerPoint

 

There is an alternative way to insert PDF into PowerPoint and it is equally easy to follow. Maybe it is less precise if you are not skilled with dragging files, but if you are, this is the right choice for you.

So, open the PowerPoint presentation and the Windows File Explorer. It is a place where you save your documents. Minimize the windows of the file explorer so you can see the presentation and the file explorer at the same time. Click on the PDF you want to insert into PowerPoint, hold the mouse and drag the file to the presentation.

 

Insert Multiple Page PDF into PowerPoint

 

The biggest problem when inserting PDF into a presentation is when the PDF has multiple pages. You can still use the guidelines above and insert a PDF in that way, but only the first page of a document will be visible.

 

So, if you want to show multiple pages of a document, you can either split a PDF into one page-document or create a hyperlinked PDF. If you decide to split a PDF, you can follow the same guidelines explained above to insert every PDF document separately.

 

And here’s how to create a hyperlinked PDF and enable viewing the whole PDF file, no matter how many pages it has.

 

How to Insert PDF Link into PowerPoint

 

Start with the same steps=> Insert- Object- Create from file- Browse PDF

 

Check the Link box next to the Browse button and click OK. This will make a PDF file clickable and you will be able to instantly open it during the presentation. If the file is too big that would be the best option to go with. It will still look elegant and professional, you won’t need to close the presentation to find and open a PDF. Instead, you will be able to open a PDF from a presentation, with a double click.

 

To make sure this will work, open the Action settings. The Action button can also be found from the Insert menu.

insert pdf link into powerpoint

Check out if the Object action option is selected. This setting will confirm that the file will open with a click of the mouse. You can also choose a sound that will follow opening a PDF.

 

In some cases, this option doesn’t work quite well. That depends on a PDF viewer and Windows version. If you encounter any problems with this option, you can always find help from Windows support or on tech forums.

How to Recover an Unsaved Word Document

Does this situation sound similar to you? You were working in a Word document and suddenly the computer crashed. Maybe it crashed because of technical reasons or the loss of electric power. Or, you closed the document without thinking and now you don’t know how and if is it possible to retrieve it. Luckily, it is possible! Find out how to recover unsaved Word document and save your hard work.

 

There are two different types of unsaved documents:

 

  • A document that was originally saved but some of its updated versions wasn’t saved. In other words, you worked in a Word document and you saved one version. After some time you added more data in the same document but something went wrong and the latest version of your work wasn’t saved.
  • A document that was never saved at all. You were working in a document and you didn’t save it at all. This is more complex situation.

 

So let’s start from the first situation!

 

No matter what version of MS Word you are using, there is a way to retrieve unsaved document. The following guide explains how to recover unsaved Word document in versions 2010, 2013 and 2016.  All these three versions of Word have the same process. Later on in the text, we will explain how to recover unsaved Word document in older versions Word 2007, 2003 and 2002.

 

How do I retrieve a document that was not saved?

 

how to recover unsaved word document

Although sounds impossible, MS Office made it quite easy to recover documents. Just click on the File menu and you will see a list of recent documents as well as some additional documents options, such as Save as, Export, Print etc. If you don’t see that list, click on the Recent button.

 

At the bottom of the document you will see the option to Recover Unsaved Documents. By clicking on it, a list of recent unsaved documents will appear, and you just need to click on the document you need.

 

How do I recover an unsaved Word 2007 document?

 

Older versions of Word, such as Word 2007 don’t have this option to recover unsaved documents with the click of a button. The steps are a bit complex compared to newer versions.

First you need to click on the Office button and then the Word options button.

Click the Save button you will find in the Navigation Pane.

Have a look at the path of the file, that is placed in the AutoRecover file location box.

word 2007

 

Now close everything and head to that location to find the lost file. The file will have an .asd extension because it is an autorecover file. As soon as you find the file, open it and save it.

 

How to recover unsaved Word document in Word 2002/03?

 

These old versions of Word have a totally different procedure compared to newer versions.

Start by clicking on the Tools and then on Options.

 

In the File locations tab, click on Auto-recover files.

 

The following steps are the same as with the Word 2007. So close everything after you had a look at the file path and then find the file by following that path. Again, the file you are looking for will have an .asd extension because that is an extension for autosaved files.

 

Have in mind, if you don’t see the whole file path, click the bottom arrow in the folder name in the Modify location dialog.

 

Where does Word save AutoRecover files?

 

Word saves AutoRecover files in recent files box – for Word 2010, 2013, 2016.

In Word 2010, autorecover files can be found in Autorecover file location box. In Word 2002 and 2003 you will find such files in File locations tab, under autorecover files.

 

As for the exact location of such files, you can actually choose it or change the default location of autorecover files.

 

For Word 2010, 2013, 2016, click on the File tab>Options.

A window will pop up, find the Save menu on the left.

 

In the Save section you will see an option (as shown on the image below) where you can set up the location.

autorecover files

Click the Browse button to change the location where autorecover files will be saved and then click OK to confirm the changes.

 

What else can you change here?

 

It is set up by default that files are saved automatically every 10 minutes. You can change the timeframe and have your files saved every 5 minutes or so. These setting is available in the same window above the autorecover file location, see an image above.

As you can see Word saves documents by default, when they are closed without saving. As long as this option is ticked, rest assured you can recover unsaved documents.

But, what about situation two, when you were working in a document for the first time, and it was never saved before?

The same rules apply here under condition you have the abovementioned option checked- Save Autorecover information every…minutes.

You can find the autorecover files in the same way, just follow one of the guidelines above.

 

Temporary and Backup Files in Word

 

But, there is more. Did you know that apart from autorecover files Word has temporary and backup files?

 

Word saves backup files only if you have ticked, or it has been ticked by default the option Always create backup copy.

 

In newer versions of Word (2010, 2013, 2016), that option can be found in the same window we mentioned above. Click File and Save to open that window. Then click the Advanced option and tick the box Always create backup copy.

create backup copy

In Word 2007, the same options you can find when you click the Office button.

 

Did you know? Backup files have .wbk extension.

 

There are different method to search for backup files. You can either search in the search box of Windows, or directly via Word.

 

If you want to search your computer, just type the extension in the search box and all files of that nature will show up.

Another way is to open Word and search for all files. In the list of files, look for files with .wbk extension.

The step for opening all files in Word, is pretty much the same for all versions, or with slight differences. You need to click on Open and then Files of type> all files.

 

And what about temporary files?

 

Temporary files have a .tmp extension and that is what differs them from other files. Word chooses when such files will be created. The name speaks for themselves, files are on your computer only temporarily.

 

What is good, if the document you were working on and closed it without saving, was saved automatically as a temporary file, you can find it and save it as a regular file.

 

You can use the search box again and type this extension name in it. All the temporary files will be listed and hopefully the file you need will be there.

 

Conclusion

 

Even if you are careful enough when working in Word, and make sure your document is saved before closing, you cannot control certain situations. Your computer might stop working due to a power loss or some technical issues, and the document you were working at the time, is at risk of losing precious data. Fortunately, Microsoft Word has solutions to help such situations pass without serious consequences. Hope that this guide on how to recover unsaved Word document gave you enough insight into the problem and its solutions.