Document Shredding: What Documents You Should Keep

document shredding

 

Document shredding is a process of destroying paper documents with a paper shredder. As you can guess from its name, a paper shredder is a tool that cuts papers into strips. People, companies and of course governments usually have urge to destroy their paperwork and to save their privacy in that way. If you are worried about privacy and you possess documents that are too sensitive to keep, you can consider document shredding.

For instance, all kind of documents that contain personal information such as bank and credit card details, social security numbers, ATM receipts and other bills, airline tickets, expired visas and passport or credit cards, can be shredded.

What Documents You Should Keep

 

Unfortunately, there are some types of documents you need to keep for the lifetime. When it comes to these documents, you can forget about document shredding. Such documents are: birth certificates, social security and ID cards, passports, marriage or business licenses, pension documents, mortgage and loan documents, powers of attorney, wills and death certificates. It is highly certain that you will need at least one or two of these documents in a lifetime, and unless you keep them, you will need to wait in the government offices to request a replacement.

For all other documents you can apply document shredding process. But, if you want to save the data of soon-to-be shredded paper, you can keep the document in the electronic form and secure it with a password. PDF creation tools such as PDF Converter Elite can be used to create a password-protected PDF.

 

How to Digitize Your Documents

To secure a digital form of your document before you turn to document shredding, you just need to follow these steps:

 

  1. Scan a paper with a scanner
  2. Save the scanned document on a computer
  3. Create a secure PDF from that document

 

Once you have created a secure PDF you can get rid of its paper alternative. In this way, you will have a safe place on your computer where all your sensitive data will be locked, and maybe one day you will need it. Documents that fall into this category and that can be digitized are bank statements, tax documents, home purchase or sale documents, medical bills and warranty receipts.

As for decisions you need to make, whether to keep the document or to shred it, just ask yourself- how long will it take to get a replacement for that document you want to shred? If it will be time consuming to get a new version of the document, but you are sure you don’t need original paper version, you can choose to digitalize it. In case you have a document that is always required in its original form, then it’s better to keep its physical copy.

 

 

How to Extract Pages from PDF

When dealing with large PDF files, it may be hard to analyze data carefully and to scroll pages back and forth. Since you probably don’t need the data from the whole document at once, you can extract pages from your document and thus have two or more separate smaller documents. In that way, it will become easier to manipulate the data and make analysis. So here is a detailed guide on how to extract pages from PDF files and get a PDF of a smaller size.

When Do You need to Extract Pages from PDF?

Before we explain to you how to extract pages from PDF files, check out some situations when you will need to know this trick:

  • When you don’t have too much space on your computer and you don’t need the whole document, extract only the pages you need and delete the rest.
  • When you want to share the document with your colleagues or coworkers but it is too big to send it via Skype or email. Extracting only necessary pages will solve the problem.
  • When the file is too big to go through and analyze data.

How to Start?

Firsthand, download PDF Converter Elite on your Windows. It works with all versions of Windows, 32-bit or 64-bit edition. Start the program and click on the Open button to select a PDF file you want to split.

Then click on the Edit button and on the right side of the screen you will see the editing sidebar as presented on the image below.

how to extract pages from pdf

What to do next?

In the Pages section, choose Split PDF File option and when a small windows pops up define the first and the last page number.

split pdf file

Click the Split button and all pages of a document between those two numbers will be extracted. You will be automatically asked to save the extracted pages of a PDF. Before clicking on the Save button you can choose a location where you will save your file.

If you to extract a document in more than 2 different pieces, you can repeat the whole process.

Pages Are Extracted from PDF

That’s pretty much it. In a few straightforward steps you can extract pages from PDF and have less difficulties in document analysis. This PDF tip is perfect for data analysts, but also for students and teachers who don’t need all materials from the PDF book and other professions that involve working with large documents.

When you extract pages from PDF, you get two or more different documents and each document will be of less size and volume. Not only will it be easier for data processing but much easier for sending files to other people via email or Skype. Do you know some other situations when this trick may come in handy? If so, share with us in comments.

Three Ways to Save PDF As JPEG

save pdf as jpeg

 

Being cross-platform files as they are, both PDF and JPEG are very popular. They can be open on any computer, no matter what operating system in question. It is highly recommended to use PDF files, when you deal with text documents or documents with vector images. Otherwise, you can use JPEG format. JPEG files take less space comparing to other image formats, but their quality suffers as well. Anyway, JPEG files are good to use then you need to upload images to a website or when you deal with non-textual documents. If you want to extract an image from your PDF and use it elsewhere, just save PDF as JPEG and edit JPEG file with any image editor.

 

How can I convert PDF to JPEG

Here we will present three different ways to convert PDF to JPEG, for every situation. When you at home, you can use your desktop computer and the program PDF Converter Elite to convert a PDF to JPEG, when you are on a business trip with your laptop and you don’t have the required program installed on it, you can use online tool and lastly, use mobile app when you are on the go and need urgently to convert a PDF.

 

  1. Desktop: For this first way to save PDF as JPEG, you will need to download PDF Converter Elite. Once you’ve installed PCE on your desktop computer, run the program and click the Open file to locate a PDF. The next step is to click on Image button and from the right side panel, choose one of three selection options. You can select the area, the whole file or specific pages only. In the mage format section, choose .jpg as the Output file. Finally, click the Convert button.

Advantage: there is a set of options you can adjust, such as image dimension, scale and image quality. You don’t need to have internet connection.

Disadvantage: if you are far away from your computer, you won’t have access to this program.

  1. Online: Tools that don’t require any installation are very convenient, especially for simpler files and conversions. If you don’t have too much space on your computer, to download a desktop program or you take a lightweight laptop with you on a business trip, this online PDF to JPEG solution will come in handy.

 

Advantage: You don’t need to have a program installed on your machine. You can use it on any computer.

Disadvantage: You don’t have an option to set up the image quality, size and scale. You need internet connection.

 

  1. Mobile: If you prefer mobile apps and if you enjoy using your mobile phone for business-like activities, try PDF to JPG app that has pretty much the same functionality as previous two solutions.

 

Advantage: It’s pretty remotely, you can use it anywhere as long as you bring a phone with you.

Disadvantage: You need to have internet and if your phone is out of memory you won’t be able to install the app.

As you can see, all these options have some advantages and disadvantages. Lastly, it’s up to you what solution you will choose, depending on the gadgets you possess and the situation you are in.

How to Convert OXPS to PDF

convert oxps to pdf

Converting files from one format to another is nowadays very easy task to do because of PDF conversion tools. However, there are some file formats that are harder to convert to another format or simply users are less familiar with those types of conversions. It is safe to say that .oxps to PDF conversion is on that list. One cannot convert oxps to PDF with every regular PDF converter and the same goes for xps to PDF conversion.

 

What is an Oxps file extension?

Oxps file is actually xps file format, that is created on Windows 8. OXPS stands for Open XML Paper Specification format. You can create .oxps file with almost any Windows application. However, you can view .oxps files only with Microsoft XPS viewer.

What kind of file is Oxps?

Xps and oxps are very similar to PDF because content can be preserved and the layout is fixed. You can sign oxps files and you can search through them. You can also zoom in and out the file. Unlike PDF, oxps file are not so popular and used. Maybe that’s why it is hard to find tools that will easily manipulate this type of file.

How do you print to PDF?

Since PDF files are more convenient for usage than xps files in general, you will probably need to print oxps or xps files to PDF. When you create a PDF file, you will be able to edit it further or to convert it to multiple other formats.

In order to convert oxps to PDF you need to download PDF Converter Elite on your computer. Once you download the program, PDF Converter Elite virtual dispatcher will also be downloaded on your computer. You will use it to print oxps or xps file to PDF.

First start XPS viewer and click on the File menu and then Open. Locate xps or oxps file you want to print to PDF and click on Open again. Again, click on the same File menu and this time Print button will be available. Print window will show up when you click on the Print button and there you will see PDF Converter Elite print dispatcher.

Select PDF Converter Elite print dispatch and click the Print button to convert oxps to PDF. With PDF file you will be able to extract or edit data more easily.

 

How to Rotate PDF Files

Performing classical editing options on a PDF file can be quite troublesome because of their read-only nature, and one of them is definitely the rotation of the entire document, or just specific pages of the document. The reasons to rotate PDF files can be numerous, ranging from either the need to fit a specific screen type, or rotating only the pages that have images (or graphics) on them, while preserving the original outlay of all the other pages. We shouldn’t focus too much on possible intentions for rotating PDFs, because each individual has their own unique requirement to do it, depending on the file in question, instead we should concentrate on how to overcome this distinctive, but fairly simple issue- to rotate PDF files.

 

Rotate PDF Files by using PDF Converter Elite

Download the free trial version of the software here, and once you’ve installed it on your computer, open the PDF you require to be edited. This is achieved by selecting the Open icon found on the upper left part of your monitor.

 

rotate pdf files

 

Once the file is selected, the next thing needed to be done is to open the Edit window, which is also found in the upper left corner.

 

rotate pdf

The Edit subsection offers multiple choices, and to rotate your PDF, click on the Rotate Pages button.

rotate pdf pages

 

Here you can determine the starting and finishing page you desire rotated, and the angle of the rotation itself. You can choose from 90° clockwise, 90° counterclockwise, and 180°. If you require to rotate multiple pages that don’t go in a row, just repeat this step again.

 

rotate pdf file

How do you permanently rotate a PDF?

When you rotate a PDF by following the rules above, click on the X button to close the PDF file and you will be asked to save the changes. In that way you will permanently rotate a PDF file.

How do I rotate a single page in a PDF?

If your PDF file is big and you want to rotate only one page, open the PDF in the same way, by clicking on the Open icon. Then click the Edit menu and the Rotate button. Type in the same number of the page, in the first page and the last page section. In that way, only one page will be rotated. Click Rotate and that’s it.

How do I save a PDF as horizontal?

 

In order to rotate a PDF horizontally, choose one of these two options: 90 degrees clockwise or counterclockwise, depending on whether you want to move your PDF horizontally on the left or right. So, in the same way as explained above, open a PDF in PDF Converter Elite, choose the Rotate option and set up the numbers of pages you want to rotate and the angle.

So there you have it, hopefully this short tutorial will aid you once you have the need to edit your PDF file in this somewhat unusual, but very useful way. For more PDF tips visit our PDF knowledgebase here.

 

How to Insert a PDF into a Word Document

Regardless of your job occupation, document management is an inevitable part of every work day. If you often work with MS Office documents such as Word, Excel or PowerPoint, you probably know that there is an option to insert different objects into that document. Not only can you add illustrations and tables, but you can also add images and PDF documents. It is particularly convenient when you want to add data from a different document. Since most documents are preserved in PDF, converting that PDF to Word and then copying the data in Word document you are working with, can result in losing the formatting. Moreover, it can altering the formatting of the working document as well. For that reason, it is more safe to insert PDF into Word. To do so you just need to follow the instructions below:

Insert PDF into Word

 

Open a Word document you are working with and click on the Insert menu. It is placed next to the Home menu.

ms word insert menu

Click on the Object button and then on Create from File tab. You will find Object button in the Text tab as shown on the image below.

insert pdf into word

When you open the Object window, it will look like this:

Continue reading >>

How to Print to PDF

PDF files are used on occasions when you want to be sure that the end user will see the file the way you see it. Other file formats can alter the output because they are not compatible on every device. It also depends on MS Office version and operating system version. There are three ways to print to PDF and have your content preserved in the same formatting.

print to pdf

Print to PDF Online

If you don’t want to install anything on a computer and you prefer online tools, try Create PDF Online. With this online tool you can create a PDF in 3 simple steps. Upload the file, enter your email address and click Start. In a few minutes, you will get an email with the download link to your converted file. All converted files are deleted from the servers after 24 hours, due to privacy policy, so in that time you need to save a file on your computer.

 

Print to PDF Offline

If you don’t want to rely on internet and you don’t mind installing programs on your computer, try Free PDF Creator. It is a free tool for PDF creation and it creates a PDF from any Windows application. Open the file you want to print to PDF and click on File menu. Choose Print button and from the list of printers select Free PDF Creator. Click the Print button and then the Create PDF button to print to PDF.

 

Print to PDF on Mobile

 

If you like to use your mobile phone as a portable computer, download Save as PDF on your phone. Open the file you want to print to PDF and then tap on the Share button to access the Open in menu. There you will find the app and your file will be printed to PDF instantly.

 

3 Ways to Convert a PNG to PDF

Portable Network Graphics (PNG) stands for graphics files that can be replacement for GIF files. The main difference between GIF and PNG files is that PNG doesn’t support animations. Since PNG files use lossless compression, they are often used to store graphics on websites. Lossless compression means that the original data can be saved after compression, in other words, when your file will be of the same quality even though its size was reduced.

How do you make a PNG file?

 

You can make PNG files in MS Paint, Adobe Photoshop and many other graphic tools. Some of them are free and some of them not. Almost every image creation tool has an option to save the file in png format. MS Paint, which can be found in every computer, also has an option to save the file as png.

 

How do you convert Paint to PDF?

 

Like we said, Paint files can be saved as PNG, so the same guide will apply for this conversion. You just need to make sure that your Paint work is saved in png, by clicking on the File and then Save as option.

How do you convert PNG to PDF?

If you sometimes needed to convert a PNG file to PDF, you have probably used one of these ways to complete the action. But let’s see what are other ways to convert PNG to PDF and what are the pros and cons of each solution:

convert png to pdfConvert PNG to PDF Free Online

If you don’t like to install anything on your computer, you should choose this option. Not only don’t you need to bother about installations but you can also use the online tool from anywhere, your home, office or internet caffe. If you use laptop instead of a desktop computer, you can convert PNG files to PDF online, from anywhere, under condition you have internet access. PDF Creator online is the tool you need in that case. With this tool you can turn your PNG files in PDF in just three simple steps.

Pros: You can do it anywhere if you have a laptop with you. If you use desktop computer you can still use it without need to install anything.

Cons: You need internet access.

 

Convert PNG to PDF Without Internet

If you don’t want to rely on having internet access all the time, you can use desktop program for PDF conversion, such as PDF Converter Elite. The only time when you will need internet is when you download the installation file. Once you install the program on your computer, you can convert PDF to different file formats and create a PDF out of any file format, without internet. In this case, you can convert a .png file to PDF by using PDF creation feature of the program.

Open the program, click on the Create button and locate the .png file you want to turn to PDF. You can even restrict the permissions of the file, if you want to keep it confidential, by applying different security options. Click the X button to close the file and you will be asked to save the newly created PDF.

Pros: You don’t need internet access to convert a PNG to PDF. You can even create secure PDF.

Cons: You need to install the program on your computer.

 

     Convert PNG to PDF on the go

People who are always in a hurry and prefer to complete their daily tasks on the go, usually rely on mobile devices most. Luckily, there are tons of apps for smartphones and tablets, that can help you in every possible situation. Mobile apps usually have less options than desktop ones because mobile devices are less powerful than computers and laptops. Since mobile apps are quite popular nowadays, there is a wide range of apps that convert to.png files to PDF, and you can find them on the App store and Google Play store.

Pros: You can convert files even when you are far away from your computer.

Cons: You need internet access.
What solution you find most convenient and why? Share your opinion with us in the comments section below.

How to Convert Scanned PDF to Word

Did you know? Managing documents can have direct and huge impact on your productivity. Imagine you have received a document via email and you cannot open it or the formatting is lost because you and the person who sent the document don’t use compatible programs. If you deal with paper documents, it may probably happen that you cannot find the paper document you need or your desk is covered with a pile of papers. There are many examples that prove that going paperless is a must and adopting your business to paperless method of document management, necessarily involves dealing with scanned documents.

Why people use scanned documents?

The answer is simple. Long time ago, everything was kept on paper. When business turned to paperless technology, they couldn’t start from scratch and just forget about paper documents. They had to be transferred in a digital form. The only way to do that is via scanner and the result is a scanned document. Scanned documents are usually saved in PDF format. The problem arises when you need to edit a scanned document, because not all PDF conversion tools can successfully convert scanned PDF files.

How to Edit Scanned PDFs?

If you need to edit a scanned PDF first you need to convert it to editable file format such as MS Word, Excel and other. After the conversion you just need to open a converted file in one of these programs and edit its content. If you convert a scanned PDF to Word and the conversion result cannot be edited, that means you converted a file from one format to another, for example, from PDF to Word, but it is still unusable- the text is still locked within an image. That means, the PDF converter you use doesn’t have the OCR technology. OCR stands for Optical Character Recognition, and only if a PDF converter has an integrated OCR, it can convert scanned PDFs.

How to Convert Scanned PDF to Word?

There are three ways to convert a PDF to Word: online- by using PDF to Word online, offline- using desktop PDF Converter Elite program, on your mobile phone- using some of the numerous PDF mobile apps on the market. You can convert scanned PDFs with both tools mentioned above, because they have integrated OCR technology.

To convert a PDF to Word online:

  1. Click here and tap on Choose File button.

convert pdf to word

  1. Enter your email address where you want to receive the download link to your file.
  2. Click Start button and within a few minutes expect a converted file in your inbox.

pdf to word

To Convert a PDF to Word with PDF Converter Elite:

 

  1. Download the program here.
  2. Run the program and click the Open icon to locate a scanned PDF you wish to convert.
  3. Click the Edit menu and tick Convert Using OCR option. You will find it in OCR Options section. In that way, you are turning on the OCR engine.
  4. Click the Word icon to convert a scanned PDF to Word.

scanned pdf to word

  1. On the right side panel, choose one of three selection options. You can select the whole document, only an area of the document or the certain pages.
  2. Choose the conversion mode and click the Convert button.

How to Insert PDF Into Excel

If your business or private life implies dealing with electronic documents on a daily basis, you must be familiar with PDF documents. Since 1993 when the Portable Document Format was initially released, it conquered people around the globe and became an essential part of their lives. As most people know, PDF is an unchangeable document that keeps your data intact. Not only does it preserve your work but it also prevents it from getting lost or altered when delivered to other users.

Yet, like all other things in the world, it’s not perfect – it has a flaw. If you ever needed to edit the content locked in PDF, you’d most likely have to use PDF conversion tools that transform files from one format to another. If you are dealing with electronic documents, you probably know this and maybe already use some of the PDF converters. However, there is one thing that you may not know or that didn’t occur to you before, and that is – to insert your PDF into MS Office document.

Insert PDF Into Excel: The Purpose

You may wonder why and when this kind of PDF tip will ever be of use to you, but the thing is – it will, for sure. The following are some of the situations where it might help to insert PDF into Excel, Word or any other editable MS Office format.

  1. You need to prepare a report which includes a lot of numbers and briefly explained data. Wouldn’t it be useful to attach additional information and comments that further explain that document?
  2. You are writing a research paper or any other lengthy piece of work. Wouldn’t it be nice to have all sources you need for the assignment in the same document? In that case, you won’t need to minimize the document and look elsewhere.
  3. You are making a data analysis Excel document or short presentation of your work. It would be convenient to add the whole work for further reference in the same document.

So, the next time you find yourself in some of these or similar situations, don’t forget to check out this short user guide on how to insert PDF into Excel:

Insert PDF Into Excel: The User Guide

Step one: Open the file you are working with. In this example we’re using an Excel file but the same goes for all other MS Office file formats.

Step two: Click on the Insert menu on the left top part of the document, next to the Home menu.

Step three: Select the Object button from the Text tab as shown in the image below.

insert pdf into excel

Step four: The window will pop up asking you to choose the object you want to add. To insert PDF into Excel, choose Adobe Acrobat Document from Create New tab.

Step four: Select the PDF from your files and the first page of that document will appear in your Excel file.

Additional tip: If you don’t want the content of your PDF document to be completely visible in Excel, you can tick the Display as icon box and only the PDF icon will be appear in Excel. If you want to use some different graphics from the regular one that represents PDF, you can click on the Change Icon button and browse for a new look of your PDF document icon.

Note that some technical problems might occur in this process – for example, if you insert too many PDFs into Excel spreadsheet, your document may work more slowly. Likewise, if you insert a large PDF document into Excel, Excel can get stuck, but that doesn’t happen with simple PDF files.