Document Shredding: What Documents You Should Keep

document shredding

 

Document shredding is a process of destroying paper documents with a paper shredder. As you can guess from its name, a paper shredder is a tool that cuts papers into strips. People, companies and of course governments usually have urge to destroy their paperwork and to save their privacy in that way. If you are worried about privacy and you possess documents that are too sensitive to keep, you can consider document shredding.

For instance, all kind of documents that contain personal information such as bank and credit card details, social security numbers, ATM receipts and other bills, airline tickets, expired visas and passport or credit cards, can be shredded.

What Documents You Should Keep

 

Unfortunately, there are some types of documents you need to keep for the lifetime. When it comes to these documents, you can forget about document shredding. Such documents are: birth certificates, social security and ID cards, passports, marriage or business licenses, pension documents, mortgage and loan documents, powers of attorney, wills and death certificates. It is highly certain that you will need at least one or two of these documents in a lifetime, and unless you keep them, you will need to wait in the government offices to request a replacement.

For all other documents you can apply document shredding process. But, if you want to save the data of soon-to-be shredded paper, you can keep the document in the electronic form and secure it with a password. PDF creation tools such as PDF Converter Elite can be used to create a password-protected PDF.

 

How to Digitize Your Documents

To secure a digital form of your document before you turn to document shredding, you just need to follow these steps:

 

  1. Scan a paper with a scanner
  2. Save the scanned document on a computer
  3. Create a secure PDF from that document

 

Once you have created a secure PDF you can get rid of its paper alternative. In this way, you will have a safe place on your computer where all your sensitive data will be locked, and maybe one day you will need it. Documents that fall into this category and that can be digitized are bank statements, tax documents, home purchase or sale documents, medical bills and warranty receipts.

As for decisions you need to make, whether to keep the document or to shred it, just ask yourself- how long will it take to get a replacement for that document you want to shred? If it will be time consuming to get a new version of the document, but you are sure you don’t need original paper version, you can choose to digitalize it. In case you have a document that is always required in its original form, then it’s better to keep its physical copy.

 

 

Three Ways to Save PDF As JPEG

save pdf as jpeg

 

Being cross-platform files as they are, both PDF and JPEG are very popular. They can be open on any computer, no matter what operating system in question. It is highly recommended to use PDF files, when you deal with text documents or documents with vector images. Otherwise, you can use JPEG format. JPEG files take less space comparing to other image formats, but their quality suffers as well. Anyway, JPEG files are good to use then you need to upload images to a website or when you deal with non-textual documents. If you want to extract an image from your PDF and use it elsewhere, just save PDF as JPEG and edit JPEG file with any image editor.

 

How can I convert PDF to JPEG

Here we will present three different ways to convert PDF to JPEG, for every situation. When you at home, you can use your desktop computer and the program PDF Converter Elite to convert a PDF to JPEG, when you are on a business trip with your laptop and you don’t have the required program installed on it, you can use online tool and lastly, use mobile app when you are on the go and need urgently to convert a PDF.

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How to Convert OXPS to PDF

convert oxps to pdf

Converting files from one format to another is nowadays very easy task to do because of PDF conversion tools. However, there are some file formats that are harder to convert to another format or simply users are less familiar with those types of conversions. It is safe to say that .oxps to PDF conversion is on that list. One cannot convert oxps to PDF with every regular PDF converter and the same goes for xps to PDF conversion.

 

What is an Oxps file extension?

Oxps file is actually xps file format, that is created on Windows 8. OXPS stands for Open XML Paper Specification format. You can create .oxps file with almost any Windows application. However, you can view .oxps files only with Microsoft XPS viewer.

What kind of file is Oxps?

Xps and oxps are very similar to PDF because content can be preserved and the layout is fixed. You can sign oxps files and you can search through them. You can also zoom in and out the file. Unlike PDF, oxps file are not so popular and used. Maybe that’s why it is hard to find tools that will easily manipulate this type of file.

How do you print to PDF?

Since PDF files are more convenient for usage than xps files in general, you will probably need to print oxps or xps files to PDF. When you create a PDF file, you will be able to edit it further or to convert it to multiple other formats.

In order to convert oxps to PDF you need to download PDF Converter Elite on your computer. Once you download the program, PDF Converter Elite virtual dispatcher will also be downloaded on your computer. You will use it to print oxps or xps file to PDF.

First start XPS viewer and click on the File menu and then Open. Locate xps or oxps file you want to print to PDF and click on Open again. Again, click on the same File menu and this time Print button will be available. Print window will show up when you click on the Print button and there you will see PDF Converter Elite print dispatcher.

Select PDF Converter Elite print dispatch and click the Print button to convert oxps to PDF. With PDF file you will be able to extract or edit data more easily.

 

How to Print to PDF

PDF files are used on occasions when you want to be sure that the end user will see the file the way you see it. Other file formats can alter the output because they are not compatible on every device. It also depends on MS Office version and operating system version. There are three ways to print to PDF and have your content preserved in the same formatting.

print to pdf

Print to PDF Online

If you don’t want to install anything on a computer and you prefer online tools, try Create PDF Online. With this online tool you can create a PDF in 3 simple steps. Upload the file, enter your email address and click Start. In a few minutes, you will get an email with the download link to your converted file. All converted files are deleted from the servers after 24 hours, due to privacy policy, so in that time you need to save a file on your computer.

 

Print to PDF Offline

If you don’t want to rely on internet and you don’t mind installing programs on your computer, try Free PDF Creator. It is a free tool for PDF creation and it creates a PDF from any Windows application. Open the file you want to print to PDF and click on File menu. Choose Print button and from the list of printers select Free PDF Creator. Click the Print button and then the Create PDF button to print to PDF.

 

Print to PDF on Mobile

 

If you like to use your mobile phone as a portable computer, download Save as PDF on your phone. Open the file you want to print to PDF and then tap on the Share button to access the Open in menu. There you will find the app and your file will be printed to PDF instantly.

 

How to Insert PDF Into Excel

If your business or private life implies dealing with electronic documents on a daily basis, you must be familiar with PDF documents. Since 1993 when the Portable Document Format was initially released, it conquered people around the globe and became an essential part of their lives. As most people know, PDF is an unchangeable document that keeps your data intact. Not only does it preserve your work but it also prevents it from getting lost or altered when delivered to other users.

Yet, like all other things in the world, it’s not perfect – it has a flaw. If you ever needed to edit the content locked in PDF, you’d most likely have to use PDF conversion tools that transform files from one format to another. If you are dealing with electronic documents, you probably know this and maybe already use some of the PDF converters. However, there is one thing that you may not know or that didn’t occur to you before, and that is – to insert your PDF into MS Office document.

Insert PDF Into Excel: The Purpose

You may wonder why and when this kind of PDF tip will ever be of use to you, but the thing is – it will, for sure. The following are some of the situations where it might help to insert PDF into Excel, Word or any other editable MS Office format.

  1. You need to prepare a report which includes a lot of numbers and briefly explained data. Wouldn’t it be useful to attach additional information and comments that further explain that document?
  2. You are writing a research paper or any other lengthy piece of work. Wouldn’t it be nice to have all sources you need for the assignment in the same document? In that case, you won’t need to minimize the document and look elsewhere.
  3. You are making a data analysis Excel document or short presentation of your work. It would be convenient to add the whole work for further reference in the same document.

So, the next time you find yourself in some of these or similar situations, don’t forget to check out this short user guide on how to insert PDF into Excel:

Insert PDF Into Excel: The User Guide

Step one: Open the file you are working with. In this example we’re using an Excel file but the same goes for all other MS Office file formats.

Step two: Click on the Insert menu on the left top part of the document, next to the Home menu.

Step three: Select the Object button from the Text tab as shown in the image below.

insert pdf into excel

Step four: The window will pop up asking you to choose the object you want to add. To insert PDF into Excel, choose Adobe Acrobat Document from Create New tab.

Step four: Select the PDF from your files and the first page of that document will appear in your Excel file.

Additional tip: If you don’t want the content of your PDF document to be completely visible in Excel, you can tick the Display as icon box and only the PDF icon will be appear in Excel. If you want to use some different graphics from the regular one that represents PDF, you can click on the Change Icon button and browse for a new look of your PDF document icon.

Note that some technical problems might occur in this process – for example, if you insert too many PDFs into Excel spreadsheet, your document may work more slowly. Likewise, if you insert a large PDF document into Excel, Excel can get stuck, but that doesn’t happen with simple PDF files.

How to Spell Check a PDF File

spell checkPDFs are, as the name says, portable documents. One of their obvious advantages and reasons for wide use is that they are not easily editable. When you send someone your report, essay, article or any other work you authored, it’s like saying: “Here is the document I want to show you or submit for your review. Open it, read it, send me your feedback or use it for obtaining information, but don’t change it. It’s not meant to be changed.” Basically, PDF is an electronic version of a paper, printed document.

But, documents are not always perfect and you should be double-check them. It often happens that you need to improve them before they are published or used for various business and educational purposes. One real-life example would be if one of your students sent you a great book report that you would like to share on your class website, so other students and book readers can benefit from it. But, as great as your student’s work is, you need to spell check it at least and correct possible errors without alerting your student or asking them to send you an editable version of the document.

 

You might be wondering how to spell check a PDF file?

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How to Convert Image to PDF and Make an Album from a Pinterest Board

convert pinboard to pdf The Portable Document Format or PDF is probably one of the most used formats among computer users. When we think about PDF files, we usually visualize some important business or school reports, professional presentations, textbooks and other similar “serious” documents. We also associate PDF  with electronic books, magazines and brochures. Moreover, we use PDF for creating all sorts of fun goodies that we may want to share with our friends or even present as a pleasing gift. Since you can easily create a PDF from almost any type of file, no reason not to convert an image to PDF.

For instance, you can create PDF albums from images and photos discovered online, on sites like Pinterest. We all know that Pinterest is a great place for finding awesome photos and images.The site also allows us to pin our findings to personally-created theme boards. Wouldn’t it be great to be able to turn some of your boards into stylish PDF photo albums that you can share with friends or even print?

The good news is that it is actually possible. There is a tool called Pin4Ever and with that tool you can actually make a photo album from a Pinterest board. Here’s a quick how-to guide!

Use Pin4Ever to Make a Photo Album from a Pinterest Board

  1. Install Pin4Ever on your preferred browser. Although the tool is not completely free, this feature is available for all users.
  2. After installation the tool will pop up at the top of your browser, and it will look like this:

pin4ever

  1. Login to your Pinterest account and click on the Run Backup button. A window will pop up with all your Pinterest boards. Tick or untick the boards according to your needs.

image to pdf

  1. You can find the backup in Pins4Ever folder on your desktop. There are your pins as image files, together in one folder.

 

Convert Image to PDF with PDF Converter Elite

 

To make an album of these images, first convert images to PDF and then create a photo album in PowerPoint- check the guide here.

  • To convert image to PDF, first install PDF Converter Elite.
  • The second step is to open the image you want to convert to PDF.
  • Right mouse click on the image and then on Print.
  • From the list of printers, choose PDF Converter Elite 5 Printer.
  • Click the Print button and then OK.
  • In the Save PDF As (see the image below) check out the location where the file will be saved.

print to pdf

If you prefer to have images in PDF format and not in PowerPoint, you can merge all these PDF files in one file and have a PDF album from a Pinterest board. You can use PDF Converter Elite to merge PDF files in three simple steps (open a PDF file, click Edit, then Merge PDF Files).

 

How to Convert PDF to Black and White

convert pdf to black and whiteMost of us usually make visually appealing, color PDFs when creating image and graphic-rich documents.  However, printing color PDFs with lots of charts, graphs, clipart and other imagery can be pretty expensive.  The expense of color printing is the reason why many businesses and individual users may choose to print black and white PDF files. To do so you need to convert PDF to black and white.

Take multi-colored AutoCAD drawings, for example. It is possible to create a PDF directly from AutoCAD for free if you install and use Free PDF Creator.

But, this feature-rich free software for printing and converting documents to PDF also allows you to customize the settings to fit your particular needs at any time. This also includes printing black and white PDFs from not only AutoCAD, but also any Windows application that allows you to print.

So if you occasionally need to create a monochrome PDF file, follow these simple steps: Continue reading >>

How to View PDFs and Other Documents in Chrome

Viewing and collaborating on documents or business presentations with team members in real-time can be difficult. Collaborative document editing usually involves emailing PDFs, documents and presentations as attachments back and forth, or printing and exchanging hard copies between team members. This is not only a waste of time and resources, but it can cause confusion and complicate the process of tracking of your document editing progress.

One other option that many companies opt for is installing collaboration software. It is usually the best option for corporations with many employees and multiple teams, but can be pretty expensive and out of reach for small and medium-sized businesses.

Fortunately, there is a free solution that enables teams to collaborate on editing their PDFs, Office documents, presentations, and images. They can review Word documents, fill out PDF forms, markup images or comment on any document online in real-time with Google Drive.

Google Drive is a file storage and synchronization service launched in 2012, that allows users to store, share and sync files in the cloud and across all devices.

google drive

How to view pdf in chrome?

Google Drive offers many options you can choose from. Drive gives you the 15 GB of free Google online storage, which is a significant number of free space where you can keep photos, documents, designs, videos and more.  Also, it is possible to purchase a larger cloud storage paid plan and upgrade your account with 100 gigabytes, 1, 2, 10 or more terabytes.

When you create a free Gmail account you will automatically get access to Drive. Simply, log in to your Gmail profile and click on the Drive icon. Drive will open and from there you can upload the desired document in one of the supported formats, like the PDF file format, Word or create new sheets, docs, slides and more.

 

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How to Convert PDF to Speech

pdf to speechWhen you want to save, archive or send a business document or report, school essay or other work, PDF is the best file format for that. But sometimes when you are too tired to read or simply don’t have the time to sit down behind your computer to review some writing or dive into the latest industry white paper, you wish there was a way to convert text from these PDFs to audio so you can download it to your MP3 player and listen on the go. Thankfully, this wish is far from unrealistic, as a matter of fact, there are tools on the Internet which allow you to turn text into speech. Some are even absolutely free!

 

1) YakiToMe!

text to speech converter

YAKiToMe! is an online text reader that automatically converts text to speech. It is fully free for all registered users.  Once you register, you can upload your PDF documents and the software will convert the text to speech in an mp3 file format. Simply download it and save it to a local computer.

Beside PDF documents, YAKiToMe! allows its users to turn their Word documents, text files, emails, web-pages, RSS feeds, books and more into mp3s. It supports numerous languages, including English, Spanish, German, French, Russian, Portuguese, and many more.  You can also choose between male and female voices.

 

2) FROMTEXTTOSPEECH

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