Category Archives: How-to Guides

How to Delete a Page in Word

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No matter how often do you use Microsoft Word, you have probably encountered the following problem at least once. Even though it sounds pretty easy to solve, it is always frustrating when you need to delete a page in Word, especially when it is a blank page. So how to delete a page in Word document?

There are different ways to do that and you can choose the right one depending on the position of your (blank) page. A (blank) page can usually be found at the end of the document, but also in the middle of it. Blank pages usually emerge when you make a page break or when your document contains empty paragraphs which you don’t see. Before you start removing the page you should figure out why the blank page is showing up.

 

You don’t know why the blank page appears

 

Follow this short tutorial to discover why there are blank pages in your document:

Use keyboard commands CTRL+SHIFT+8  to have the paragraph marks turned on, or click the Show/Hide ¶ option on the right top side of the Home tab.

 

how to delete a page in word

 

What does this sign  ¶ mean?

 

That is the sign for an empty paragraph on the blank page. You can select the empty paragraph with the left mouse click and press the Delete key to remove the paragraph.

 

How to Delete a Page in Word That is Completely Blank

 

Quick solution when a page contains empty paragraphs

 

If you have a blank page in a document, that probably means that your document contains empty paragraphs. To get rid of it, click with your mouse at the end of the document and press backspace key as long as the blank page doesn’t disappear. Sometimes, you will need to press the key only once where there is only one empty paragraph. Oftentimes you will need to press that key multiple times, because of multiple paragraphs showing up in the blank page. If you prefer to use keyboard press CTRL and End at the same time and then Backspace key.

 

See How It Works with the Navigation Pane

 

Open the navigation pane by ticking the checkbox Navigation Pane that is placed in the View menu under the Show tab. Click on the blank page thumbnail and then on the Delete key. The same as in the first example, you may need to press the key more than once.

thumbnails

 

Your blank page is a result of manual page break

 

Blank pages usually appear at the bottom, but like we said, sometimes they can appear in the middle of a document. The most probable reason for that is a manual page break. When you manually add a page break, it may result in a blank page showing up. To remove this page just left click on your mouse before the page break and press the Delete key.

You don’t see manual page break

 

If you cannot see the page break and a blank page is there in the middle of your document,  you can turn paragraph marks, which we have already explained how it is done.

 

How to Delete a Page in Word that is not Blank

 

If the page you want to remove from the document contains text, guidelines are a bit different. Start with the left mouse click at the beginning of the content you want to remove, then press and hold the SHIFT key on the keyboard, and finally click at the end of the content. By using these three-step process, you will be able to select the content and to remove it.

The final step is to press the Delete on your keyboard, but before you do so, make sure you have selected the right piece of content.

Note: when you accidentally remove a page in Word, which you didn’t plan to, just click on the Undo button.

 

Your blank page is a result of section page break

 

Section page breaks are divided into three categories: next page, odd page and even page. In all three cases, a blank page can occur. In the same way as with a manual page break, click before the section break and then press the Delete on the keyboard. This solution is applicable to the situations when a blank page is at the end of a document. If a blank page appears somewhere in the middle of a document, due to the section page break, you need to be more careful so as not to make a mess with the document formatting.

 

Your blank page is a result of an empty table

 

So far you have probably learned how to delete a page in Word but it may happen that your blank page is still there although you were trying to remove it. That thing that can cause you troubles apart from page breaks, is a table. If you inserted a table in a Word document, and that table is spread across the whole document, there will be an empty paragraph right after the table and you won’t be able to remove it. This is just a Word feature. Of course, there is a way to resolve the issue if you want to delete a blank page:

Hide the empty paragraph at the bottom of a document!

To do so, first find the paragraph mark and select it with a click of the mouse. Press CTRL and D keys on the keyboard simultaneously and the Font dialog will be opened. Tick the Hidden box to hide the paragraph or change the font size to 1 point to make that  paragraph smaller. When you finish, you can turn off the paragraph mark by following these steps:

font changes

Click the Show/Hide button on the Ribbon OR press CTRL, SHIFT, 8 at the same time.

 

How Do You Delete Multiple Pages

 

You can delete one page at the time, to make sure everything goes well. In that case, follow some of these rules above to remove a blank page or a page with content.

However, if you want to save time and to delete multiple pages at once, keep reading the guide.

Note: This may come in handy when you are dealing with large documents, with a lot of pages.

 

You want to delete multiple pages at the same time, and those pages are in a consecutive order.

 

This is easy, you can use the left mouse click to select the pages and then press Delete.

 

You want to delete multiple pages but not all of them are in a consecutive order.

 

This is a bit tricky. Let’s say you a have a document with 80 pages and you want to delete pages from 25 to 28, then from 43 to 47 and then from 78 to 80. You cannot delete all these pages at once, but at least you can delete those pages that are in consecutive order.

Here are the steps:

Press F5 on your keyboard and the Find and Replace dialog will appear.

 

delete multiple pages

 

In the Go to tab, type the page number (the number of the first page in a range) and click on the Go to button.

Press F8 button to extend the document, and again F5 to repeat the first step. This time, type the number of the page that first comes after the last page you want to delete. For instance, if you want to delete pages from 25 to 28, you will type 29 here.

When you click on the Go to button again, the chosen pages will be selected and ready to be removed.

How to Extract Pages from PDF

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When dealing with large PDF files, it may be hard to analyze data carefully and to scroll pages back and forth. Since you probably don’t need the data from the whole document at once, you can extract pages from your document and thus have two or more separate smaller documents. In that way, it will become easier to manipulate the data and make analysis. So here is a detailed guide on how to extract pages from PDF files and get a PDF of a smaller size.

When Do You need to Extract Pages from PDF?

Before we explain to you how to extract pages from PDF files, check out some situations when you will need to know this trick:

  • When you don’t have too much space on your computer and you don’t need the whole document, extract only the pages you need and delete the rest.
  • When you want to share the document with your colleagues or coworkers but it is too big to send it via Skype or email. Extracting only necessary pages will solve the problem.
  • When the file is too big to go through and analyze data.

How to Start?

Firsthand, download PDF Converter Elite on your Windows. It works with all versions of Windows, 32-bit or 64-bit edition. Start the program and click on the Open button to select a PDF file you want to split.

Then click on the Edit button and on the right side of the screen you will see the editing sidebar as presented on the image below.

how to extract pages from pdf

What to do next?

In the Pages section, choose Split PDF File option and when a small windows pops up define the first and the last page number.

split pdf file

Click the Split button and all pages of a document between those two numbers will be extracted. You will be automatically asked to save the extracted pages of a PDF. Before clicking on the Save button you can choose a location where you will save your file.

If you to extract a document in more than 2 different pieces, you can repeat the whole process.

Pages Are Extracted from PDF

That’s pretty much it. In a few straightforward steps you can extract pages from PDF and have less difficulties in document analysis. This PDF tip is perfect for data analysts, but also for students and teachers who don’t need all materials from the PDF book and other professions that involve working with large documents.

When you extract pages from PDF, you get two or more different documents and each document will be of less size and volume. Not only will it be easier for data processing but much easier for sending files to other people via email or Skype. Do you know some other situations when this trick may come in handy? If so, share with us in comments.

How to Convert OXPS to PDF

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convert oxps to pdf

Converting files from one format to another is nowadays very easy task to do because of PDF conversion tools. However, there are some file formats that are harder to convert to another format or simply users are less familiar with those types of conversions. It is safe to say that .oxps to PDF conversion is on that list. One cannot convert oxps to PDF with every regular PDF converter and the same goes for xps to PDF conversion.

 

What is an Oxps file extension?

Oxps file is actually xps file format, that is created on Windows 8. OXPS stands for Open XML Paper Specification format. You can create .oxps file with almost any Windows application. However, you can view .oxps files only with Microsoft XPS viewer.

What kind of file is Oxps?

Xps and oxps are very similar to PDF because content can be preserved and the layout is fixed. You can sign oxps files and you can search through them. You can also zoom in and out the file. Unlike PDF, oxps file are not so popular and used. Maybe that’s why it is hard to find tools that will easily manipulate this type of file.

How do you print to PDF?

Since PDF files are more convenient for usage than xps files in general, you will probably need to print oxps or xps files to PDF. When you create a PDF file, you will be able to edit it further or to convert it to multiple other formats.

In order to convert oxps to PDF you need to download PDF Converter Elite on your computer. Once you download the program, PDF Converter Elite virtual dispatcher will also be downloaded on your computer. You will use it to print oxps or xps file to PDF.

First start XPS viewer and click on the File menu and then Open. Locate xps or oxps file you want to print to PDF and click on Open again. Again, click on the same File menu and this time Print button will be available. Print window will show up when you click on the Print button and there you will see PDF Converter Elite print dispatcher.

Select PDF Converter Elite print dispatch and click the Print button to convert oxps to PDF. With PDF file you will be able to extract or edit data more easily.

 

How to Split Cells in Excel

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When working with Excel, you may encounter many difficulties that will slow down your work. Luckily, there are many Excel tips available online and you can find them and use them very easily. Whereas solutions to common Excel problems can be found quickly, solutions to those less common Excel problems are harder to find. One such difficulty you may experience while working with tabular data is to split cells in Excel. Oftentimes wrong data is placed together in one cell and you need to make more cells in order to split that data.

Unfortunately, there is no such option in Excel that can divide one cell into multiple smaller cells but still, there is a way to split cells in Excel. If you follow the steps below you will be able to divide content and place it in separate cells.

Firstly, select the cells you want to split. By clicking on the Data menu, a toolbar like this one shown on the image below will appear.

split cells in excel

In the Data Tools tab, click on Text to Columns and then on Delimited option. When you click on Text to Columns, a window will show up asking you to choose between Delimited and Fixed Width.

split cells

Then click Next and another set of options will appear.

At the top of the window you will see a set of delimiters options, and you should tick one delimiter  that is the most suitable. You can choose more than one delimer and in that case, tick the box Treat consecutive delimiters as one. The data preview panel shows how the data will look like when it is split in multiple cells.

cells in excel

When you click Next button one more time, you will be able to format column data, by setting up the options in Column data format area.

split cells

When you are done with formatting just click the Finish button.

Additional notes:

If you are working with big data it is required to make a copy of the spreadsheet first and then to split cells in Excel.

If you are asked to replace the content of destination cells, cancel that operation, select different delimiter and modify data in the original column.

No matter how often do you work with Excel, learning new Excel skills can only help you with data analysis and other data manipulation tasks.

 

 

 

 

How to Add Page Numbers in Word

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Many Microsoft Word users don’t know how to add page numbers in Word. Even if they knew how to insert numbers, the problem arises when a document would have the introduction or a table of contents. That first introductory part of the document shouldn’t include numbers which means that a user must skip a couple of pages at the beginning. Since Word has automatic number labeling, a user must set up page numbering manually.

The following guide applies to Word 2016, 2013, 2010 and 2007. First, we will show you how to add page numbers in Word and then we will share with you some advanced techniques.

 

Guide 1: How to Add Page Numbers in Word

 

First, open the exact page in the document from where you want to start page numbering. Then click on Insert menu and then on Page Number option in the Header & Footer tab.

insert page number in word

You can have a closer look at the Page Number option, on the image below.

how to add page numbers in word

 

You can add page numbers at the top or bottom of the page, page margins or from the current position. For instance, if you click on Top of Page, a wide range of numbering styles will appear and you need to choose from one of these.

 

Guide 2: Add Page Numbers in Header or Footer

 

If the header or footer of your document contains text such as the name of the book chapter or the head name and you want to add page numbers as well, the above guide won’t be of any help. For that purpose, you need to apply a bit complex settings.

First thing first, double mouse click on the header of footer area and the Design menu will open. Click on it and then in Position tab, select Insert Alignment Tab.

header and footer tools

 

You can place your numbers on the left, right or centrally. Below is shown how the Alignment Tab looks like.

 

add page number

 

Don’t close the Design mode but select the Quick Parts option from the Insert tab. Choose Field option.

 

quick fields

 

In the field name find the Page and then in the Field properties choose the proper number formatting.

 

page number formatting

 

Click OK and then close the Header and Footer tools.

 

Guide 3: Set up Page X of Y Format

 

Follow the guide 1 to insert page numbers and upon choosing the location where you will put the numbers, choose the style. One of the styles is Page X of Y which offers three different types of bold number.

If your header or footer contains additional text, you need to follow the guide 2 and upon opening the Quick Parts tool and Field option apply these steps below:

Under the Field names list, choose NumPages name and then click OK.

From the Header & Footer tab, select Format Page Numbers and then choose the preferred format of numbers.

 

choose number format

 

Guide 4: Use Different Numbers Formats in the Same Document

 

Follow this guide if you want to use different number formats such as i, ii, iii and 1, 2, 3. Click on the page in the document where you want to start page numbering with different format.

From the Layout menu, in the Page Setup tab, select the Breaks option.

In the Section Breaks click on Next Page and then double click in the area where you want to insert a number.

The Design tab will open again and this time, you should click on Link to Previous button. By doing so, you will unlink the page numbering from a previous section and this part of the document will have different page numbering.

To set up the new format of page numbering, just follow the guide 1.

 

Start Page Numbering with Different Number

 

In some cases,  you may want to use some other number as a starting number and not the number 1. Following these steps to start page numbering with a different number:

Click on the Format Page Number option in the Header & Footer tab.

In the drop-down menu Start at, type the number you want to be your starting page number.

 

page numbering in word

 

How to Embed a YouTube Video in PowerPoint

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With over 30 million presentations created every day, Microsoft PowerPoint is without any doubt the most popular slideshow creator on Earth. Used extremely frequently both in business and in education, this software allows users to expeditiously manage their presentations, which can later be applied to a wide array of possibilities.

Another interesting fact is that 120 million people use PowerPoint for business, and more than 6 million teachers depend on it for classroom lectures. A relatively new feature to PowerPoint is that you can embed YouTube videos onto a presentation, which can be more than convenient at times.

As the world’s largest free video hosting service YouTube doesn’t really require any kind of special introduction, so if you require embellishing your presentation with a YouTube video and you’re not sure how to do it, continue reading this post!

 

So, how exactly to embed a YouTube video in PowerPoint?

 

Firstly, it is important that you own a 2016, 2013 or 2010 version of PowerPoint, because otherwise the embedding won’t work.

 

  1. The beginning step is to open the YouTube video you require embedded with your browser. It’s also vital to note that YouTube is the only streaming website that is supported by PowerPoint, so you cannot use other stream-based sites.
  2. Select the Share option on that specific YouTube page. You will find the Embed button exactly below it. Just copy the highlighted code (with the right click mouse button, or with Ctrl+C on your keyboard).

how to embed a youtube video in powerpoint

  1. Open PowerPoint and select the specific slide you wish to add the video on. Click on the Insert tab, where you’ll see the Video button among other options.

embed video in powerpoint

Click on it and select the Online Video option. In case you’re using the 2010         PowerPoint version, click the Video from Website button.

  1. The next step is to select the Paste embed code here option, or you can just use the Ctrl+V, or right click your mouse and press Paste. Then click on the arrow to insert a video into PowerPoint.

how to embed a youtube video

  1. Once you’ve completed these steps, the video will emerge on your slide. Most probably it’ll just appear like a black box, but do not fret, because this is normal.
  2. The next phase is to select the Playback tab, which will open all the options for the video. Click the Start drop-down list and choose how the video will play. It’s very important that you select one of these given options, because the video won’t work without it.

insert video in powerpoint

  1. When you are planning to present your PowerPoint presentation, make sure that you have a reliable Internet connection, which is a mandatory requirement for the YouTube videos to be played.

How to Rotate PDF Files

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Performing classical editing options on a PDF file can be quite troublesome because of their read-only nature, and one of them is definitely the rotation of the entire document, or just specific pages of the document. The reasons to rotate PDF files can be numerous, ranging from either the need to fit a specific screen type, or rotating only the pages that have images (or graphics) on them, while preserving the original outlay of all the other pages. We shouldn’t focus too much on possible intentions for rotating PDFs, because each individual has their own unique requirement to do it, depending on the file in question, instead we should concentrate on how to overcome this distinctive, but fairly simple issue- to rotate PDF files.

 

Rotate PDF Files by using PDF Converter Elite

Download the free trial version of the software here, and once you’ve installed it on your computer, open the PDF you require to be edited. This is achieved by selecting the Open icon found on the upper left part of your monitor.

 

rotate pdf files

 

Once the file is selected, the next thing needed to be done is to open the Edit window, which is also found in the upper left corner.

 

rotate pdf

The Edit subsection offers multiple choices, and to rotate your PDF, click on the Rotate Pages button.

rotate pdf pages

 

Here you can determine the starting and finishing page you desire rotated, and the angle of the rotation itself. You can choose from 90° clockwise, 90° counterclockwise, and 180°. If you require to rotate multiple pages that don’t go in a row, just repeat this step again.

 

rotate pdf file

How do you permanently rotate a PDF?

When you rotate a PDF by following the rules above, click on the X button to close the PDF file and you will be asked to save the changes. In that way you will permanently rotate a PDF file.

How do I rotate a single page in a PDF?

If your PDF file is big and you want to rotate only one page, open the PDF in the same way, by clicking on the Open icon. Then click the Edit menu and the Rotate button. Type in the same number of the page, in the first page and the last page section. In that way, only one page will be rotated. Click Rotate and that’s it.

How do I save a PDF as horizontal?

 

In order to rotate a PDF horizontally, choose one of these two options: 90 degrees clockwise or counterclockwise, depending on whether you want to move your PDF horizontally on the left or right. So, in the same way as explained above, open a PDF in PDF Converter Elite, choose the Rotate option and set up the numbers of pages you want to rotate and the angle.

So there you have it, hopefully this short tutorial will aid you once you have the need to edit your PDF file in this somewhat unusual, but very useful way. For more PDF tips visit our PDF knowledgebase here.

 

How to Delete Pages from PDF

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Working with big data can be exhausting and time consuming. Often those files that you need to analyze are kept in PDF format, which is known for its capacity to keep the document protected. That comes in handy for document safety purposes, but if you want to get rid of some parts of the document you will need to learn how to delete pages from PDF files.

If you deal with large PDF files, the only way to process all that data is to delete unnecessary pages. In a few steps you can get rid of information you don’t need and have a better organized PDF document.

 

Use PDF Converter Elite to Delete Pages from PDF Files

 

Install a free trial of PDF Converter Elite here.

Upon running the program, open the PDF file you are working with. To open a PDF file, click the Open icon or File > Open.

Delete Pages option is accessible via Edit button shown in the toolbar. You can also access the Edit options by clicking on Edit menu.

If you click on Edit button on the toolbar, a sidebar will show up on the left offering you different editing options. One of them is Delete Pages button.

delete pages from pdf

If you choose to click on Edit menu, a drop-down menu will appear where you will find Delete Pages option.

Note: This option is only available if your PDF contains more than one page.

 

So, what is the next step?

Continue reading >>

How to Insert a PDF into a Word Document

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Regardless of your job occupation, document management is an inevitable part of every work day. If you often work with MS Office documents such as Word, Excel or PowerPoint, you probably know that there is an option to insert different objects into that document. Not only can you add illustrations and tables, but you can also add images and PDF documents. It is particularly convenient when you want to add data from a different document. Since most documents are preserved in PDF, converting that PDF to Word and then copying the data in Word document you are working with, can result in losing the formatting. Moreover, it can altering the formatting of the working document as well. For that reason, it is more safe to insert PDF into Word. To do so you just need to follow the instructions below:

Insert PDF into Word

 

Open a Word document you are working with and click on the Insert menu. It is placed next to the Home menu.

ms word insert menu

Click on the Object button and then on Create from File tab. You will find Object button in the Text tab as shown on the image below.

insert pdf into word

When you open the Object window, it will look like this:

Continue reading >>

How to Print to PDF

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PDF files are used on occasions when you want to be sure that the end user will see the file the way you see it. Other file formats can alter the output because they are not compatible on every device. It also depends on MS Office version and operating system version. There are three ways to print to PDF and have your content preserved in the same formatting.

print to pdf

Print to PDF Online

If you don’t want to install anything on a computer and you prefer online tools, try Create PDF Online. With this online tool you can create a PDF in 3 simple steps. Upload the file, enter your email address and click Start. In a few minutes, you will get an email with the download link to your converted file. All converted files are deleted from the servers after 24 hours, due to privacy policy, so in that time you need to save a file on your computer.

 

Print to PDF Offline

If you don’t want to rely on internet and you don’t mind installing programs on your computer, try Free PDF Creator. It is a free tool for PDF creation and it creates a PDF from any Windows application. Open the file you want to print to PDF and click on File menu. Choose Print button and from the list of printers select Free PDF Creator. Click the Print button and then the Create PDF button to print to PDF.

 

Print to PDF on Mobile

 

If you like to use your mobile phone as a portable computer, download Save as PDF on your phone. Open the file you want to print to PDF and then tap on the Share button to access the Open in menu. There you will find the app and your file will be printed to PDF instantly.