How to Delete a Page in Word

No matter how often do you use Microsoft Word, you have probably encountered the following problem at least once. Even though it sounds pretty easy to solve, it is always frustrating when you need to delete a page in Word, especially when it is a blank page. So how to delete a page in Word document?

There are different ways to do that and you can choose the right one depending on the position of your (blank) page. A (blank) page can usually be found at the end of the document, but also in the middle of it. Blank pages usually emerge when you make a page break or when your document contains empty paragraphs which you don’t see. Before you start removing the page you should figure out why the blank page is showing up.

 

You don’t know why the blank page appears

 

Follow this short tutorial to discover why there are blank pages in your document:

Use keyboard commands CTRL+SHIFT+8  to have the paragraph marks turned on, or click the Show/Hide ¶ option on the right top side of the Home tab.

 

how to delete a page in word

 

What does this sign  ¶ mean?

 

That is the sign for an empty paragraph on the blank page. You can select the empty paragraph with the left mouse click and press the Delete key to remove the paragraph.

 

How to Delete a Page in Word That is Completely Blank

 

Quick solution when a page contains empty paragraphs

 

If you have a blank page in a document, that probably means that your document contains empty paragraphs. To get rid of it, click with your mouse at the end of the document and press backspace key as long as the blank page doesn’t disappear. Sometimes, you will need to press the key only once where there is only one empty paragraph. Oftentimes you will need to press that key multiple times, because of multiple paragraphs showing up in the blank page. If you prefer to use keyboard press CTRL and End at the same time and then Backspace key.

 

See How It Works with the Navigation Pane

 

Open the navigation pane by ticking the checkbox Navigation Pane that is placed in the View menu under the Show tab. Click on the blank page thumbnail and then on the Delete key. The same as in the first example, you may need to press the key more than once.

thumbnails

 

Your blank page is a result of manual page break

 

Blank pages usually appear at the bottom, but like we said, sometimes they can appear in the middle of a document. The most probable reason for that is a manual page break. When you manually add a page break, it may result in a blank page showing up. To remove this page just left click on your mouse before the page break and press the Delete key.

You don’t see manual page break

 

If you cannot see the page break and a blank page is there in the middle of your document,  you can turn paragraph marks, which we have already explained how it is done.

 

How to Delete a Page in Word that is not Blank

 

If the page you want to remove from the document contains text, guidelines are a bit different. Start with the left mouse click at the beginning of the content you want to remove, then press and hold the SHIFT key on the keyboard, and finally click at the end of the content. By using these three-step process, you will be able to select the content and to remove it.

The final step is to press the Delete on your keyboard, but before you do so, make sure you have selected the right piece of content.

Note: when you accidentally remove a page in Word, which you didn’t plan to, just click on the Undo button.

 

Your blank page is a result of section page break

 

Section page breaks are divided into three categories: next page, odd page and even page. In all three cases, a blank page can occur. In the same way as with a manual page break, click before the section break and then press the Delete on the keyboard. This solution is applicable to the situations when a blank page is at the end of a document. If a blank page appears somewhere in the middle of a document, due to the section page break, you need to be more careful so as not to make a mess with the document formatting.

 

Your blank page is a result of an empty table

 

So far you have probably learned how to delete a page in Word but it may happen that your blank page is still there although you were trying to remove it. That thing that can cause you troubles apart from page breaks, is a table. If you inserted a table in a Word document, and that table is spread across the whole document, there will be an empty paragraph right after the table and you won’t be able to remove it. This is just a Word feature. Of course, there is a way to resolve the issue if you want to delete a blank page:

Hide the empty paragraph at the bottom of a document!

To do so, first find the paragraph mark and select it with a click of the mouse. Press CTRL and D keys on the keyboard simultaneously and the Font dialog will be opened. Tick the Hidden box to hide the paragraph or change the font size to 1 point to make that  paragraph smaller. When you finish, you can turn off the paragraph mark by following these steps:

font changes

Click the Show/Hide button on the Ribbon OR press CTRL, SHIFT, 8 at the same time.

 

How Do You Delete Multiple Pages

 

You can delete one page at the time, to make sure everything goes well. In that case, follow some of these rules above to remove a blank page or a page with content.

However, if you want to save time and to delete multiple pages at once, keep reading the guide.

Note: This may come in handy when you are dealing with large documents, with a lot of pages.

 

You want to delete multiple pages at the same time, and those pages are in a consecutive order.

 

This is easy, you can use the left mouse click to select the pages and then press Delete.

 

You want to delete multiple pages but not all of them are in a consecutive order.

 

This is a bit tricky. Let’s say you a have a document with 80 pages and you want to delete pages from 25 to 28, then from 43 to 47 and then from 78 to 80. You cannot delete all these pages at once, but at least you can delete those pages that are in consecutive order.

Here are the steps:

Press F5 on your keyboard and the Find and Replace dialog will appear.

 

delete multiple pages

 

In the Go to tab, type the page number (the number of the first page in a range) and click on the Go to button.

Press F8 button to extend the document, and again F5 to repeat the first step. This time, type the number of the page that first comes after the last page you want to delete. For instance, if you want to delete pages from 25 to 28, you will type 29 here.

When you click on the Go to button again, the chosen pages will be selected and ready to be removed.

How to Convert OXPS to PDF

convert oxps to pdf

Converting files from one format to another is nowadays very easy task to do because of PDF conversion tools. However, there are some file formats that are harder to convert to another format or simply users are less familiar with those types of conversions. It is safe to say that .oxps to PDF conversion is on that list. One cannot convert oxps to PDF with every regular PDF converter and the same goes for xps to PDF conversion.

 

What is an Oxps file extension?

Oxps file is actually xps file format, that is created on Windows 8. OXPS stands for Open XML Paper Specification format. You can create .oxps file with almost any Windows application. However, you can view .oxps files only with Microsoft XPS viewer.

What kind of file is Oxps?

Xps and oxps are very similar to PDF because content can be preserved and the layout is fixed. You can sign oxps files and you can search through them. You can also zoom in and out the file. Unlike PDF, oxps file are not so popular and used. Maybe that’s why it is hard to find tools that will easily manipulate this type of file.

How do you print to PDF?

Since PDF files are more convenient for usage than xps files in general, you will probably need to print oxps or xps files to PDF. When you create a PDF file, you will be able to edit it further or to convert it to multiple other formats.

In order to convert oxps to PDF you need to download PDF Converter Elite on your computer. Once you download the program, PDF Converter Elite virtual dispatcher will also be downloaded on your computer. You will use it to print oxps or xps file to PDF.

First start XPS viewer and click on the File menu and then Open. Locate xps or oxps file you want to print to PDF and click on Open again. Again, click on the same File menu and this time Print button will be available. Print window will show up when you click on the Print button and there you will see PDF Converter Elite print dispatcher.

Select PDF Converter Elite print dispatch and click the Print button to convert oxps to PDF. With PDF file you will be able to extract or edit data more easily.

 

How to Split Cells in Excel

When working with Excel, you may encounter many difficulties that will slow down your work. Luckily, there are many Excel tips available online and you can find them and use them very easily. Whereas solutions to common Excel problems can be found quickly, solutions to those less common Excel problems are harder to find. One such difficulty you may experience while working with tabular data is to split cells in Excel. Oftentimes wrong data is placed together in one cell and you need to make more cells in order to split that data.

Unfortunately, there is no such option in Excel that can divide one cell into multiple smaller cells but still, there is a way to split cells in Excel. If you follow the steps below you will be able to divide content and place it in separate cells.

Firstly, select the cells you want to split. By clicking on the Data menu, a toolbar like this one shown on the image below will appear.

split cells in excel

In the Data Tools tab, click on Text to Columns and then on Delimited option. When you click on Text to Columns, a window will show up asking you to choose between Delimited and Fixed Width.

split cells

Then click Next and another set of options will appear.

At the top of the window you will see a set of delimiters options, and you should tick one delimiter  that is the most suitable. You can choose more than one delimer and in that case, tick the box Treat consecutive delimiters as one. The data preview panel shows how the data will look like when it is split in multiple cells.

cells in excel

When you click Next button one more time, you will be able to format column data, by setting up the options in Column data format area.

split cells

When you are done with formatting just click the Finish button.

Additional notes:

If you are working with big data it is required to make a copy of the spreadsheet first and then to split cells in Excel.

If you are asked to replace the content of destination cells, cancel that operation, select different delimiter and modify data in the original column.

No matter how often do you work with Excel, learning new Excel skills can only help you with data analysis and other data manipulation tasks.

 

 

 

 

How to Add Page Numbers in Word

Many Microsoft Word users don’t know how to add page numbers in Word. Even if they knew how to insert numbers, the problem arises when a document would have the introduction or a table of contents. That first introductory part of the document shouldn’t include numbers which means that a user must skip a couple of pages at the beginning. Since Word has automatic number labeling, a user must set up page numbering manually.

The following guide applies to Word 2016, 2013, 2010 and 2007. First, we will show you how to add page numbers in Word and then we will share with you some advanced techniques.

 

Guide 1: How to Add Page Numbers in Word

 

First, open the exact page in the document from where you want to start page numbering. Then click on Insert menu and then on Page Number option in the Header & Footer tab.

insert page number in word

You can have a closer look at the Page Number option, on the image below.

how to add page numbers in word

 

You can add page numbers at the top or bottom of the page, page margins or from the current position. For instance, if you click on Top of Page, a wide range of numbering styles will appear and you need to choose from one of these.

 

Guide 2: Add Page Numbers in Header or Footer

 

If the header or footer of your document contains text such as the name of the book chapter or the head name and you want to add page numbers as well, the above guide won’t be of any help. For that purpose, you need to apply a bit complex settings.

First thing first, double mouse click on the header of footer area and the Design menu will open. Click on it and then in Position tab, select Insert Alignment Tab.

header and footer tools

 

You can place your numbers on the left, right or centrally. Below is shown how the Alignment Tab looks like.

 

add page number

 

Don’t close the Design mode but select the Quick Parts option from the Insert tab. Choose Field option.

 

quick fields

 

In the field name find the Page and then in the Field properties choose the proper number formatting.

 

page number formatting

 

Click OK and then close the Header and Footer tools.

 

Guide 3: Set up Page X of Y Format

 

Follow the guide 1 to insert page numbers and upon choosing the location where you will put the numbers, choose the style. One of the styles is Page X of Y which offers three different types of bold number.

If your header or footer contains additional text, you need to follow the guide 2 and upon opening the Quick Parts tool and Field option apply these steps below:

Under the Field names list, choose NumPages name and then click OK.

From the Header & Footer tab, select Format Page Numbers and then choose the preferred format of numbers.

 

choose number format

 

Guide 4: Use Different Numbers Formats in the Same Document

 

Follow this guide if you want to use different number formats such as i, ii, iii and 1, 2, 3. Click on the page in the document where you want to start page numbering with different format.

From the Layout menu, in the Page Setup tab, select the Breaks option.

In the Section Breaks click on Next Page and then double click in the area where you want to insert a number.

The Design tab will open again and this time, you should click on Link to Previous button. By doing so, you will unlink the page numbering from a previous section and this part of the document will have different page numbering.

To set up the new format of page numbering, just follow the guide 1.

 

Start Page Numbering with Different Number

 

In some cases,  you may want to use some other number as a starting number and not the number 1. Following these steps to start page numbering with a different number:

Click on the Format Page Number option in the Header & Footer tab.

In the drop-down menu Start at, type the number you want to be your starting page number.

 

page numbering in word

 

How to Embed a YouTube Video in PowerPoint

With over 30 million presentations created every day, Microsoft PowerPoint is without any doubt the most popular slideshow creator on Earth. Used extremely frequently both in business and in education, this software allows users to expeditiously manage their presentations, which can later be applied to a wide array of possibilities.

Another interesting fact is that 120 million people use PowerPoint for business, and more than 6 million teachers depend on it for classroom lectures. A relatively new feature to PowerPoint is that you can embed YouTube videos onto a presentation, which can be more than convenient at times.

As the world’s largest free video hosting service YouTube doesn’t really require any kind of special introduction, so if you require embellishing your presentation with a YouTube video and you’re not sure how to do it, continue reading this post!

 

So, how exactly to embed a YouTube video in PowerPoint?

 

Firstly, it is important that you own a 2016, 2013 or 2010 version of PowerPoint, because otherwise the embedding won’t work.

 

  1. The beginning step is to open the YouTube video you require embedded with your browser. It’s also vital to note that YouTube is the only streaming website that is supported by PowerPoint, so you cannot use other stream-based sites.
  2. Select the Share option on that specific YouTube page. You will find the Embed button exactly below it. Just copy the highlighted code (with the right click mouse button, or with Ctrl+C on your keyboard).

how to embed a youtube video in powerpoint

  1. Open PowerPoint and select the specific slide you wish to add the video on. Click on the Insert tab, where you’ll see the Video button among other options.

embed video in powerpoint

Click on it and select the Online Video option. In case you’re using the 2010         PowerPoint version, click the Video from Website button.

  1. The next step is to select the Paste embed code here option, or you can just use the Ctrl+V, or right click your mouse and press Paste. Then click on the arrow to insert a video into PowerPoint.

how to embed a youtube video

  1. Once you’ve completed these steps, the video will emerge on your slide. Most probably it’ll just appear like a black box, but do not fret, because this is normal.
  2. The next phase is to select the Playback tab, which will open all the options for the video. Click the Start drop-down list and choose how the video will play. It’s very important that you select one of these given options, because the video won’t work without it.

insert video in powerpoint

  1. When you are planning to present your PowerPoint presentation, make sure that you have a reliable Internet connection, which is a mandatory requirement for the YouTube videos to be played.

How to Insert a PDF into a Word Document

Regardless of your job occupation, document management is an inevitable part of every work day. If you often work with MS Office documents such as Word, Excel or PowerPoint, you probably know that there is an option to insert different objects into that document. Not only can you add illustrations and tables, but you can also add images and PDF documents. It is particularly convenient when you want to add data from a different document. Since most documents are preserved in PDF, converting that PDF to Word and then copying the data in Word document you are working with, can result in losing the formatting. Moreover, it can altering the formatting of the working document as well. For that reason, it is more safe to insert PDF into Word. To do so you just need to follow the instructions below:

Insert PDF into Word

 

Open a Word document you are working with and click on the Insert menu. It is placed next to the Home menu.

ms word insert menu

Click on the Object button and then on Create from File tab. You will find Object button in the Text tab as shown on the image below.

insert pdf into word

When you open the Object window, it will look like this:

Continue reading >>

How to Convert Scanned PDF to Word

Did you know? Managing documents can have direct and huge impact on your productivity. Imagine you have received a document via email and you cannot open it or the formatting is lost because you and the person who sent the document don’t use compatible programs. If you deal with paper documents, it may probably happen that you cannot find the paper document you need or your desk is covered with a pile of papers. There are many examples that prove that going paperless is a must and adopting your business to paperless method of document management, necessarily involves dealing with scanned documents.

Why people use scanned documents?

The answer is simple. Long time ago, everything was kept on paper. When business turned to paperless technology, they couldn’t start from scratch and just forget about paper documents. They had to be transferred in a digital form. The only way to do that is via scanner and the result is a scanned document. Scanned documents are usually saved in PDF format. The problem arises when you need to edit a scanned document, because not all PDF conversion tools can successfully convert scanned PDF files.

How to Edit Scanned PDFs?

If you need to edit a scanned PDF first you need to convert it to editable file format such as MS Word, Excel and other. After the conversion you just need to open a converted file in one of these programs and edit its content. If you convert a scanned PDF to Word and the conversion result cannot be edited, that means you converted a file from one format to another, for example, from PDF to Word, but it is still unusable- the text is still locked within an image. That means, the PDF converter you use doesn’t have the OCR technology. OCR stands for Optical Character Recognition, and only if a PDF converter has an integrated OCR, it can convert scanned PDFs.

How to Convert Scanned PDF to Word?

There are three ways to convert a PDF to Word: online- by using PDF to Word online, offline- using desktop PDF Converter Elite program, on your mobile phone- using some of the numerous PDF mobile apps on the market. You can convert scanned PDFs with both tools mentioned above, because they have integrated OCR technology.

To convert a PDF to Word online:

  1. Click here and tap on Choose File button.

convert pdf to word

  1. Enter your email address where you want to receive the download link to your file.
  2. Click Start button and within a few minutes expect a converted file in your inbox.

pdf to word

To Convert a PDF to Word with PDF Converter Elite:

 

  1. Download the program here.
  2. Run the program and click the Open icon to locate a scanned PDF you wish to convert.
  3. Click the Edit menu and tick Convert Using OCR option. You will find it in OCR Options section. In that way, you are turning on the OCR engine.
  4. Click the Word icon to convert a scanned PDF to Word.

scanned pdf to word

  1. On the right side panel, choose one of three selection options. You can select the whole document, only an area of the document or the certain pages.
  2. Choose the conversion mode and click the Convert button.

Types of Excel Charts Used in the Classroom

classroom

Although there are many education technology tools that teachers use, and a vast number of them is tailored for any imaginable occasion, most teachers still don’t want to leave MS Office behind. It is widely known that PowerPoint and Word are the most popular programs among teachers because they can use them for research papers, essays, lesson presentations and handouts. However, a widespread use of Excel cannot be ignored. Some people think that Excel is only for accountants and auditors but the truth is, even teachers can use it. For instance, Excel charts can be very well employed into daily activities of one teacher. There are different types of Excel charts and each of them has different purpose in the classroom.

excel charts

Anchor Chart

Anchor chart is not a default Excel chart you can add in your spreadsheet but there are tons of Excel templates of anchor charts in Excel. Anchor charts are actually a powerful learning tool that help teachers not to lose track of the lesson and to help students remember the most important things. Anchor charts are usually printed out and displayed in the classroom for future revision and they can be used for all subjects.

Treemap Chart

These kind of charts can be used by students to present their family teachers or they can help language teachers with vocabulary lessons. Generally, they can help to any kind of writing.

Pie Chart

These charts are one of the most popular because of their visual look. They are usually colorful and represent the percentage. In elementary classroom it is especially convenient to use the pie charts when learning kids math basics and fractions.

Flow Chart

There is no default flow chart you can just insert into Excel spreadsheet but you can learn how to create a flow chart in Excel here. Flow charts are explanatory charts that give step-by-step guide to the students. Teachers can use them to further explain complex processes in physics, biology, history etc. Flow charts improve students’ organization skills and the learning process.

Bonus chart for busy teachers: Learn how to create bullet charts in Excel. Bullet charts are also necessary for teachers but not available in Excel. In other words, you need to make them by yourself.

Specific Formatting of Legal Documents in MS Word

Being a part of the law industry implies having rich vocabulary and using legal terms daily. It also implies dealing with a lot of paperwork and different legal agreements, notices, power of attorney documents etc. Although every lawyer knows how to craft a legal document in MS Word, there are some additional MS Word tips that can help you enhance the legal documents readability and set up some consistent formatting standards in your legal environment.

The General Info on Legal Document Formatting

There are some traditional standards that apply to legal documents and by following these formatting standards you can be sure that your document is formatted properly. Instead of using the standard letter size, use legal-sized paper.

Layout menu> Click on Page Setup> Paper> Legal

legal document formatting

Most common fonts for legal documents are Times New Roman, New York and Courier, usually the 12 size. As for spacing, legal documents should have double spacing in the text body and single spacing for indented text.

 

Home menu> Paragraph> Indents and Spacing> Spacing

word spacing

How to Turn Off Auto Formatting

 

Before you set up specific formatting required for legal documents, it’s better to turn off auto formatting.

 

Options> Proofing> AutoCorrect Options> AutoFormat> AutoFormat as You Type> tick or untick the boxes

auto format

How to Use Microsoft Word Styles for Better Formatting

 

The Styles bar in MS Word saves you time on formatting, because you don’t have to set up formatting manually, you can apply the specific style with a single click instead. Just select the area you want to format and click on the preferred Style. There are over 50 different styles available but you can also personalize the chosen style per your needs.

Right mouse click on the Style element> Modify

 

modify word style

With this option, you can tweak the style element and make necessary settings for well-formatted legal document. It is important to note that the settings you make can either apply to the current document or to become default setting that will be used in future documents.

Some legal firms have their own specific formatting settings and it may happen that there is no style element that corresponds to the preferred settings. In that case, you can create your own style to meet the needs of your law office.

Select well-formatted text> Home menu> Style tab, click on the right bottom arrow> Click on the Create a new style icon.

word style

How to Format Columns

In legal office environment, columns are also used by legal professionals to format service lists.

Layout> Page Setup> Columns> Two

columns in word 2016

One column is the default setting but for legal documents two columns are sometimes required. Width and spacing are arbitrary and for additional formatting, make sure you untick the Equal column width box. To switch between columns insert a column break.

Page Layout> Break> Column

 

How to Format Table of Contents

 

References> Table of Contents> choose the table layout

In the Format field click on the arrow to choose one of the available table content designs. You can choose the number of heading levels you want to display in the table of contents. The Modify button helps you define how the style headings will appear in your table of contents. Click the OK button to replace the default table of contents. To edit text in your table of content, double click on it and then on Update Table icon.

 

Update Table> OK

table of contents

How to Format Table of Authorities

 

References> Insert Table of Authorities

When you open the dialog choose the categories you want to include in the Table of Authorities. Also choose the format from the drop-down menu Formats. This type of table cannot be edited easily and it is recommended to delete it and start again if you are not satisfied with the formatting.

Aligning Text with Pleading Line Numbers

Use exact line spacing instead of single or double spacing to align the text in a pleading. The pleading number are set to exactly 24. In other words, it is necessary to use exactly 12-point line spacing for single spaced text and exactly 24 for double spaced text.

Format> Paragraph> Spacing

 

How to remove spelling and grammar lines in MS Word 2016

There are some Microsoft Word tips and tricks that everyone has adopted and used ever since. One of the most common Word document settings is grammar and check spelling for sure. People are often in a hurry or they think faster than they type, which results in multiple grammar or spelling mistakes. It doesn’t matter if those mistakes appear due to a lack of knowledge of the used language or rather a matter of hastiness. One way or another, this mighty Microsoft Word tip always come in handy, underlining all the words that are not written correctly. The more mistakes you have in a document, the wavier lines you will see under the text. Those lines disappear when you make corrections, but it often happens that some words stay underlined because the language dictionary doesn’t recognize that word or for some other reason the underlined word is incorrect, although it isn’t.

In situations like these, it might feel annoying that your Word document still has underlined words in red and green colors. It can especially seem inconvenient if you want to share that document with someone. Anyway, one day you will need to remove those spelling and grammar (red) lines so your document looks much better visually.

When that situation comes, just follow this easy guide to remove spelling and red lines in MS Word:

  1. Click on the File menu and then on Options
  2. In the Options pop-up window, open Proofing
  3. Untick the Check spelling as you type and Check grammar with spelling

remove spelling mistakes

Additional tip: If you need to use those setting for one document only, instead of unticking the previously mentioned boxes, tick both boxes in Exceptions for section- Hide spelling errors in this document only, Hide grammar errors in this document only.

remove red lines

When you are done with the changing settings, click OK button.

 

So, next time you work in MS Word, this MS Word tip will prevent you feel annoyed about having green and red lines in your document.