How to Print Multiple Slides on one Page

When you need to deliver a presentation it often requires some additional skills apart from PowerPoint. Assuming you know how to make a presentation in PowerPoint, the only skill you need to learn is related to printing such presentations. In some situations, it is not acceptable to send a PowerPoint presentation via email, and you are expected to print and deliver it instead. If you presentation is too long it means you will need much paper. To cut the printing costs and contribute to environment protection, you can print multiple slides on one page. If you fit more slides on the page you will have less pages to print. Plus, the person who needs to evaluate your presentation will have less paper to go through.

 

How to print multiple slides on one page only

 

Note: This guide is meant for users of MS Office 2016, 2013, 2010.

 

  1. Click on the File menu and then on the Print button. As you can see from the images below, the File menu is at the left top of the program and the button Print is also at the left side of it.

 

how to print multiple slides on one page

print multiple slides on one page

 

  1. Check out if the right printer is chosen. If the printer you want to use is not on the list, you can click on Add a Printer to include it in the list.
  2.  In the Settings section, click on the Full Page Slides to open additional options,   Handouts. Now you can decide how many slides you want to present on one page. You  can select two, three, four, six or nine slides to fit on one page.

 

how to print multiple slides on one page

  1. Additional step is to put content on both sides of the paper. So if you want to print both sides of the paper, click on the arrow next to the Print One Sided, and change the option. Print One Sided is the default options and it means that the printer will print on one side of the paper. When printing both sides of the paper, you need to turn the paper manually.

 

  1. The final step is to click on the Print button. You can find it at the left top of the program.

Note for PowerPoint 2007 users: In order to print multiple slides on one page, you need to follow similar steps. Only the interface of the Print window is a bit different. When you open Print settings from the File menu, check the Print want option first. Make sure Handouts option is selected. Next to the Print what is the option to choose the number of slides per page. Check out the screnshot here.

 

How to Print Multiple Slides on one Page PDF

 

If you want to print your PowerPoint presentation to PDF and at the same time put more slides on a page, guidelines are pretty similar.

So, you need to open the same settings and select the number of slides per page. As it was explained in the text above, you need to click on the arrow next to the Full Page Slides or on the exact button Full Page Slides. In the Handouts section choose the number of slides per page.

That part doesn’t differ from the first guide. What differs is the printer choice. Instead of choosing the real printer, select a virtual printer.

What is a virtual printer?

Most PDF programs that have viewing option, such as Adobe Reader or PDF Converter Elite, has a virtual printer. If you have any of these programs installed on your computer, you will see the name of the printer in the list. So instead of selecting a real printer such as HP LaserJet, choose PDF Converter Elite Printer or any other PDF program you use.

Interesting tip:

You can apply this setting to other MS Office or OpenOffice programs. In other words, you can print to PDF almost any kind of file. That’s the quickest way to create a PDF from a file such .ppt(x).

Anyway, when you select the number of slides per page and the virtual printer, the only thing left to do is to click the same Print button. As a result, your presentation will be saved in a PDF. A PDF will contain multiple slides on one page, as many as you chose.

It is always better to use PDF files instead of .ppt(x) when you need to send a presentation to someone else or to move it to another computer. PDF keeps the format and the layout of the presentation and your work will remain intact.

 

 

How to Spell Check in Excel

spell check in excel

When working in a Word document, users have a good habit to check for spelling and grammar mistakes. It seems very unprofessional to send a document to your business partner or a client, with spelling mistakes. But people often forget to do that when they deal with Excel spreadsheets. Excel cells contain mostly numerical data and maybe that’s the reason no one bothers to check the text part. Although there is not so much text, you should spell check in Excel as well and not only in Word.

Here is how to spell check your Excel data

Way one: Use your keyboard to spell check in Excel by pressing the F7 keyboard. First you will be asked if you want to start the spell check from the beginning of the sheet. Naturally, you should click Yes and the Spelling window will show. That window will present the correct alternatives for the first word you misspelled. Excel will automatically select the misspelled words in the sheet and present its correct alternatives in that small window. Choose the right word and click the Change button. If you don’t want to change the word that Excel marked as incorrect, just click the Ignore once button. Undo Last button is useful if you want to get back to the previously chosen option.

Way two: Go to Review menu and click on the Spelling icon. The same window will pop up and you can repeat the same process. The only difference is the way you want to access the spelling options.

How to spell check in Excel (all sheets)

If you follow the rules above you will spell check only the existing sheet of the Excel, the one you opened. But if you want to check the spelling of the whole workbook, here’s what you need to do:

Right mouse click on one sheet and then click on Select All Sheets. Repeat the process again, click on the Review and then Spelling.

You cannot spell check in Excel the same way you do that in Word, because Excel doesn’t have all the functionalities. In MS Word, misspelled words can be automatically underlined with the red line and you can see your errors as you type. Unfortunately, that is not possible in Excel and you need to check for spelling mistakes manually. But at least you can make sure your Excel document doesn’t contain spelling errors before you send it to a client or a business partner.

How to Delete a Page in Word

No matter how often do you use Microsoft Word, you have probably encountered the following problem at least once. Even though it sounds pretty easy to solve, it is always frustrating when you need to delete a page in Word, especially when it is a blank page. So how to delete a page in Word document?

There are different ways to do that and you can choose the right one depending on the position of your (blank) page. A (blank) page can usually be found at the end of the document, but also in the middle of it. Blank pages usually emerge when you make a page break or when your document contains empty paragraphs which you don’t see. Before you start removing the page you should figure out why the blank page is showing up.

 

You don’t know why the blank page appears

 

Follow this short tutorial to discover why there are blank pages in your document:

Use keyboard commands CTRL+SHIFT+8  to have the paragraph marks turned on, or click the Show/Hide ¶ option on the right top side of the Home tab.

 

how to delete a page in word

 

What does this sign  ¶ mean?

 

That is the sign for an empty paragraph on the blank page. You can select the empty paragraph with the left mouse click and press the Delete key to remove the paragraph.

 

How to Delete a Page in Word That is Completely Blank

 

Quick solution when a page contains empty paragraphs

 

If you have a blank page in a document, that probably means that your document contains empty paragraphs. To get rid of it, click with your mouse at the end of the document and press backspace key as long as the blank page doesn’t disappear. Sometimes, you will need to press the key only once where there is only one empty paragraph. Oftentimes you will need to press that key multiple times, because of multiple paragraphs showing up in the blank page. If you prefer to use keyboard press CTRL and End at the same time and then Backspace key.

 

See How It Works with the Navigation Pane

 

Open the navigation pane by ticking the checkbox Navigation Pane that is placed in the View menu under the Show tab. Click on the blank page thumbnail and then on the Delete key. The same as in the first example, you may need to press the key more than once.

thumbnails

 

Your blank page is a result of manual page break

 

Blank pages usually appear at the bottom, but like we said, sometimes they can appear in the middle of a document. The most probable reason for that is a manual page break. When you manually add a page break, it may result in a blank page showing up. To remove this page just left click on your mouse before the page break and press the Delete key.

You don’t see manual page break

 

If you cannot see the page break and a blank page is there in the middle of your document,  you can turn paragraph marks, which we have already explained how it is done.

 

How to Delete a Page in Word that is not Blank

 

If the page you want to remove from the document contains text, guidelines are a bit different. Start with the left mouse click at the beginning of the content you want to remove, then press and hold the SHIFT key on the keyboard, and finally click at the end of the content. By using these three-step process, you will be able to select the content and to remove it.

The final step is to press the Delete on your keyboard, but before you do so, make sure you have selected the right piece of content.

Note: when you accidentally remove a page in Word, which you didn’t plan to, just click on the Undo button.

 

Your blank page is a result of section page break

 

Section page breaks are divided into three categories: next page, odd page and even page. In all three cases, a blank page can occur. In the same way as with a manual page break, click before the section break and then press the Delete on the keyboard. This solution is applicable to the situations when a blank page is at the end of a document. If a blank page appears somewhere in the middle of a document, due to the section page break, you need to be more careful so as not to make a mess with the document formatting.

 

Your blank page is a result of an empty table

 

So far you have probably learned how to delete a page in Word but it may happen that your blank page is still there although you were trying to remove it. That thing that can cause you troubles apart from page breaks, is a table. If you inserted a table in a Word document, and that table is spread across the whole document, there will be an empty paragraph right after the table and you won’t be able to remove it. This is just a Word feature. Of course, there is a way to resolve the issue if you want to delete a blank page:

Hide the empty paragraph at the bottom of a document!

To do so, first find the paragraph mark and select it with a click of the mouse. Press CTRL and D keys on the keyboard simultaneously and the Font dialog will be opened. Tick the Hidden box to hide the paragraph or change the font size to 1 point to make that  paragraph smaller. When you finish, you can turn off the paragraph mark by following these steps:

font changes

Click the Show/Hide button on the Ribbon OR press CTRL, SHIFT, 8 at the same time.

 

How Do You Delete Multiple Pages

 

You can delete one page at the time, to make sure everything goes well. In that case, follow some of these rules above to remove a blank page or a page with content.

However, if you want to save time and to delete multiple pages at once, keep reading the guide.

Note: This may come in handy when you are dealing with large documents, with a lot of pages.

 

You want to delete multiple pages at the same time, and those pages are in a consecutive order.

 

This is easy, you can use the left mouse click to select the pages and then press Delete.

 

You want to delete multiple pages but not all of them are in a consecutive order.

 

This is a bit tricky. Let’s say you a have a document with 80 pages and you want to delete pages from 25 to 28, then from 43 to 47 and then from 78 to 80. You cannot delete all these pages at once, but at least you can delete those pages that are in consecutive order.

Here are the steps:

Press F5 on your keyboard and the Find and Replace dialog will appear.

 

delete multiple pages

 

In the Go to tab, type the page number (the number of the first page in a range) and click on the Go to button.

Press F8 button to extend the document, and again F5 to repeat the first step. This time, type the number of the page that first comes after the last page you want to delete. For instance, if you want to delete pages from 25 to 28, you will type 29 here.

When you click on the Go to button again, the chosen pages will be selected and ready to be removed.

How to Split Cells in Excel

When working with Excel, you may encounter many difficulties that will slow down your work. Luckily, there are many Excel tips available online and you can find them and use them very easily. Whereas solutions to common Excel problems can be found quickly, solutions to those less common Excel problems are harder to find. One such difficulty you may experience while working with tabular data is to split cells in Excel. Oftentimes wrong data is placed together in one cell and you need to make more cells in order to split that data.

Unfortunately, there is no such option in Excel that can divide one cell into multiple smaller cells but still, there is a way to split cells in Excel. If you follow the steps below you will be able to divide content and place it in separate cells.

Firstly, select the cells you want to split. By clicking on the Data menu, a toolbar like this one shown on the image below will appear.

split cells in excel

In the Data Tools tab, click on Text to Columns and then on Delimited option. When you click on Text to Columns, a window will show up asking you to choose between Delimited and Fixed Width.

split cells

Then click Next and another set of options will appear.

At the top of the window you will see a set of delimiters options, and you should tick one delimiter  that is the most suitable. You can choose more than one delimer and in that case, tick the box Treat consecutive delimiters as one. The data preview panel shows how the data will look like when it is split in multiple cells.

cells in excel

When you click Next button one more time, you will be able to format column data, by setting up the options in Column data format area.

split cells

When you are done with formatting just click the Finish button.

Additional notes:

If you are working with big data it is required to make a copy of the spreadsheet first and then to split cells in Excel.

If you are asked to replace the content of destination cells, cancel that operation, select different delimiter and modify data in the original column.

No matter how often do you work with Excel, learning new Excel skills can only help you with data analysis and other data manipulation tasks.

 

 

 

 

How to Add Page Numbers in Word

Many Microsoft Word users don’t know how to add page numbers in Word. Even if they knew how to insert numbers, the problem arises when a document would have the introduction or a table of contents. That first introductory part of the document shouldn’t include numbers which means that a user must skip a couple of pages at the beginning. Since Word has automatic number labeling, a user must set up page numbering manually.

The following guide applies to Word 2016, 2013, 2010 and 2007. First, we will show you how to add page numbers in Word and then we will share with you some advanced techniques.

 

Guide 1: How to Add Page Numbers in Word

 

First, open the exact page in the document from where you want to start page numbering. Then click on Insert menu and then on Page Number option in the Header & Footer tab.

insert page number in word

You can have a closer look at the Page Number option, on the image below.

how to add page numbers in word

 

You can add page numbers at the top or bottom of the page, page margins or from the current position. For instance, if you click on Top of Page, a wide range of numbering styles will appear and you need to choose from one of these.

 

Guide 2: Add Page Numbers in Header or Footer

 

If the header or footer of your document contains text such as the name of the book chapter or the head name and you want to add page numbers as well, the above guide won’t be of any help. For that purpose, you need to apply a bit complex settings.

First thing first, double mouse click on the header of footer area and the Design menu will open. Click on it and then in Position tab, select Insert Alignment Tab.

header and footer tools

 

You can place your numbers on the left, right or centrally. Below is shown how the Alignment Tab looks like.

 

add page number

 

Don’t close the Design mode but select the Quick Parts option from the Insert tab. Choose Field option.

 

quick fields

 

In the field name find the Page and then in the Field properties choose the proper number formatting.

 

page number formatting

 

Click OK and then close the Header and Footer tools.

 

Guide 3: Set up Page X of Y Format

 

Follow the guide 1 to insert page numbers and upon choosing the location where you will put the numbers, choose the style. One of the styles is Page X of Y which offers three different types of bold number.

If your header or footer contains additional text, you need to follow the guide 2 and upon opening the Quick Parts tool and Field option apply these steps below:

Under the Field names list, choose NumPages name and then click OK.

From the Header & Footer tab, select Format Page Numbers and then choose the preferred format of numbers.

 

choose number format

 

Guide 4: Use Different Numbers Formats in the Same Document

 

Follow this guide if you want to use different number formats such as i, ii, iii and 1, 2, 3. Click on the page in the document where you want to start page numbering with different format.

From the Layout menu, in the Page Setup tab, select the Breaks option.

In the Section Breaks click on Next Page and then double click in the area where you want to insert a number.

The Design tab will open again and this time, you should click on Link to Previous button. By doing so, you will unlink the page numbering from a previous section and this part of the document will have different page numbering.

To set up the new format of page numbering, just follow the guide 1.

 

Start Page Numbering with Different Number

 

In some cases,  you may want to use some other number as a starting number and not the number 1. Following these steps to start page numbering with a different number:

Click on the Format Page Number option in the Header & Footer tab.

In the drop-down menu Start at, type the number you want to be your starting page number.

 

page numbering in word

 

How to Insert a PDF into a Word Document

Regardless of your job occupation, document management is an inevitable part of every work day. If you often work with MS Office documents such as Word, Excel or PowerPoint, you probably know that there is an option to insert different objects into that document. Not only can you add illustrations and tables, but you can also add images and PDF documents. It is particularly convenient when you want to add data from a different document. Since most documents are preserved in PDF, converting that PDF to Word and then copying the data in Word document you are working with, can result in losing the formatting. Moreover, it can altering the formatting of the working document as well. For that reason, it is more safe to insert PDF into Word. To do so you just need to follow the instructions below:

Insert PDF into Word

 

Open a Word document you are working with and click on the Insert menu. It is placed next to the Home menu.

ms word insert menu

Click on the Object button and then on Create from File tab. You will find Object button in the Text tab as shown on the image below.

insert pdf into word

When you open the Object window, it will look like this:

Continue reading >>

Specific Formatting of Legal Documents in MS Word

Being a part of the law industry implies having rich vocabulary and using legal terms daily. It also implies dealing with a lot of paperwork and different legal agreements, notices, power of attorney documents etc. Although every lawyer knows how to craft a legal document in MS Word, there are some additional MS Word tips that can help you enhance the legal documents readability and set up some consistent formatting standards in your legal environment.

The General Info on Legal Document Formatting

There are some traditional standards that apply to legal documents and by following these formatting standards you can be sure that your document is formatted properly. Instead of using the standard letter size, use legal-sized paper.

Layout menu> Click on Page Setup> Paper> Legal

legal document formatting

Most common fonts for legal documents are Times New Roman, New York and Courier, usually the 12 size. As for spacing, legal documents should have double spacing in the text body and single spacing for indented text.

 

Home menu> Paragraph> Indents and Spacing> Spacing

word spacing

How to Turn Off Auto Formatting

 

Before you set up specific formatting required for legal documents, it’s better to turn off auto formatting.

 

Options> Proofing> AutoCorrect Options> AutoFormat> AutoFormat as You Type> tick or untick the boxes

auto format

How to Use Microsoft Word Styles for Better Formatting

 

The Styles bar in MS Word saves you time on formatting, because you don’t have to set up formatting manually, you can apply the specific style with a single click instead. Just select the area you want to format and click on the preferred Style. There are over 50 different styles available but you can also personalize the chosen style per your needs.

Right mouse click on the Style element> Modify

 

modify word style

With this option, you can tweak the style element and make necessary settings for well-formatted legal document. It is important to note that the settings you make can either apply to the current document or to become default setting that will be used in future documents.

Some legal firms have their own specific formatting settings and it may happen that there is no style element that corresponds to the preferred settings. In that case, you can create your own style to meet the needs of your law office.

Select well-formatted text> Home menu> Style tab, click on the right bottom arrow> Click on the Create a new style icon.

word style

How to Format Columns

In legal office environment, columns are also used by legal professionals to format service lists.

Layout> Page Setup> Columns> Two

columns in word 2016

One column is the default setting but for legal documents two columns are sometimes required. Width and spacing are arbitrary and for additional formatting, make sure you untick the Equal column width box. To switch between columns insert a column break.

Page Layout> Break> Column

 

How to Format Table of Contents

 

References> Table of Contents> choose the table layout

In the Format field click on the arrow to choose one of the available table content designs. You can choose the number of heading levels you want to display in the table of contents. The Modify button helps you define how the style headings will appear in your table of contents. Click the OK button to replace the default table of contents. To edit text in your table of content, double click on it and then on Update Table icon.

 

Update Table> OK

table of contents

How to Format Table of Authorities

 

References> Insert Table of Authorities

When you open the dialog choose the categories you want to include in the Table of Authorities. Also choose the format from the drop-down menu Formats. This type of table cannot be edited easily and it is recommended to delete it and start again if you are not satisfied with the formatting.

Aligning Text with Pleading Line Numbers

Use exact line spacing instead of single or double spacing to align the text in a pleading. The pleading number are set to exactly 24. In other words, it is necessary to use exactly 12-point line spacing for single spaced text and exactly 24 for double spaced text.

Format> Paragraph> Spacing

 

How to remove spelling and grammar lines in MS Word 2016

There are some Microsoft Word tips and tricks that everyone has adopted and used ever since. One of the most common Word document settings is grammar and check spelling for sure. People are often in a hurry or they think faster than they type, which results in multiple grammar or spelling mistakes. It doesn’t matter if those mistakes appear due to a lack of knowledge of the used language or rather a matter of hastiness. One way or another, this mighty Microsoft Word tip always come in handy, underlining all the words that are not written correctly. The more mistakes you have in a document, the wavier lines you will see under the text. Those lines disappear when you make corrections, but it often happens that some words stay underlined because the language dictionary doesn’t recognize that word or for some other reason the underlined word is incorrect, although it isn’t.

In situations like these, it might feel annoying that your Word document still has underlined words in red and green colors. It can especially seem inconvenient if you want to share that document with someone. Anyway, one day you will need to remove those spelling and grammar (red) lines so your document looks much better visually.

When that situation comes, just follow this easy guide to remove spelling and red lines in MS Word:

  1. Click on the File menu and then on Options
  2. In the Options pop-up window, open Proofing
  3. Untick the Check spelling as you type and Check grammar with spelling

remove spelling mistakes

Additional tip: If you need to use those setting for one document only, instead of unticking the previously mentioned boxes, tick both boxes in Exceptions for section- Hide spelling errors in this document only, Hide grammar errors in this document only.

remove red lines

When you are done with the changing settings, click OK button.

 

So, next time you work in MS Word, this MS Word tip will prevent you feel annoyed about having green and red lines in your document.

How to Use Microsoft Word: MS Word Tips of All Time

Every then and now a new MS Office version comes up and it is usually followed by some totally refurbished features. As promising as it seems to have a new set of text editing options, it can be very time-consuming to get accustomed to new MS Word options. It implies learning totally new MS word tips, consider that you already know how to use Microsoft Word for some basic tasks. And with every new feature showing up, you may forget some features from the old versions of Microsoft Word. On top of that, a new MS Word version can have different user interface and you may easily get confused about how to use a certain option. Although you cannot use all features from all the different versions, some of them are actually available in all MS Word versions.

How to Use Microsoft Word

 

Customize the Quick Access Toolbar

ms word toolbar

This is one the evergreen MS Word tips used for saving toolbar settings, so next time you reinstall Windows, you don’t need to waste time and set up your preferred Toolbar options again. Just click on the File menu and then on the Options button. On the left side of that pop-up window you will see the Quick Access Toolbar. You can choose commands from the left side and add them in your customized toolbar panel on the right side, by clicking on the Add button. What’s more, you can save those settings as default setting for all documents, or only for a specific document. Finally, just click on the Export button to save your settings somewhere safe.

 

Set up Page Numbering

 

When dealing with multi-page documents, you might need to set up different page numbering than the one that is used by default. You may want to skip the page number on the introduction page, or you may have different chapters that will be numbered separately. In such cases, you will need this Word tip.

ms word tips

To open this Page Setup window as shown in the image above, you need to click on the Page Layout tab and then on the very small “arrow” button in the right bottom corner of the Page Setup section. Once you have this window opened, you just need to click on the Layout tab and tick the box Different first page in the Headers and Footers section.

 

Set up Preferred Paste Options

 

You may already know how frustrating it can be to copy paste some content in your working document, especially if it doesn’t fit the font and formatting settings you have already chosen. For that reason, setting up paste options can be a useful MS Word trick to know.

Go to File menu, and when you click the Option button, you will see Advanced options section. There you will find the Copy, Cut and Paste section you need. To adjust your settings according to your need, first untick the box Show Paste Options button when the content is pasted. Then choose how you will paste your content from the four drop down menus above.

ms word help

Format the Paragraph with the Hanging Indent

 

Although you know how to use Microsoft Word, chances are you have never used this option before. It makes your paragraph look different because the first line of the paragraph is not dented but all the other lines are. To make your paragraph look like that, first you need to select the paragraph you want these settings to apply to and then to click on the “arrow” button at the right bottom of the Paragraph section, in the Home menu. The Paragraph window will pop up as shown in the image below.

ms word tutorial

In the left tab of the window, Indents and Spacing, you will find a Special drop down menu where you can choose the Hanging option. Now set up the measures in the Left menu, how many inches your paragraph will dent and finally click OK.

 

Adjust Headings Font Spacing

When writing a headline, you may find it frustrating if your headline is too long and cannot fit into one line. To make sure your headline doesn’t carry on into the second line, you can condense spacing and set up the font scale. To do so, select your headline and choose Font options from the right-mouse click menu. The Font window will show up and for this purpose you will need the second tab, Advanced. Now take a look at this image below.

how to use microsoft word

In the Character Spacing set up the scale percentage and choose the spacing to be condensed. Once you are done, just click OK.

These are some MS Word tips that are applicable to every MS Office version. While acquiring new MS Word skills, don’t forget to adopt some of these classic ones that will be of use for all time.

How to List References in MS Word 2013

MS Word is probably the most popular writing tool and its usage is widespread. As most of you probably know, every then and now a new version of MS Office appears and with every version you need to spend a bit of time to learn the new tricks and additions to the software. Although it’s been around for some time now, not all MS Word users have mastered MS Word 2013 yet. If you’re among them, you may be interested to learn some handy tips from experienced users, especially if you have some school paper writing to do.

Since we usually rely on different resources to write a research piece or other types of documents that we write in MS Word, it is often necessary to include a list of resources, books and other works you used during your writing process. To add citations, references and bibliographies in MS Word, you’ll find these simple tips helpful.

Follow these straightforward steps to learn how to list references a Word document:

Go to References tab, and once you click on Manage sources, the Source Manager window will pop up.

manage citations Continue reading >>